Maintenance Department Admin

T&H Stainless Steel Works Sdn. Bhd.; Bayan Lepas; On-site; MYR 33,000 - 58,000; Full time

Job summary

T&H Stainless Steel Works Sdn. Bhd. in Malaysia is seeking an administrative support specialist for the Maintenance Department.

You will manage documentation, maintenance records, spare parts data, service schedules, and coordination with internal departments and external vendors to ensure maintenance activities run smoothly. The role requires proficiency in Microsoft Office, strong time management, and adherence to ISO procedures.

Qualifications

• Diploma or higher is required.
• Experience in Manufacturing/Fabricating (Stainless Steel, Wrought Iron, General Iron) is preferred.
• Proficiency with ISO procedures and documentation management.

Responsibilities

• Prepare and maintain maintenance documentation
• Update maintenance records and machine history
• File maintenance reports, work orders, and service records
• Maintain department filing system (hardcopy and electronic)
• Assist in planning shutdown maintenance and preventive maintenance
• Prepare monthly maintenance activity reports
• Update spare parts inventory records
• Follow up on spare part deliveries with suppliers
• Maintain machine manuals and calibration certificates

Skills

Time management

Education

Diploma or higher

Tools

Excel

Word

PowerPoint

Microsoft Office

Job description

To provide administrative support to the Maintenance Department by managing documentation, maintenance records, spare parts data, service schedules, purchase requests, and coordination with internal departments and external vendors to ensure maintenance activities are carried out efficiently.

Key responsibilities

Prepare and maintain maintenance documentation

Update maintenance records and machine history

File maintenance reports, work orders, and service records

Maintain department filing system (hardcopy and electronic)

Assist in planning shutdown maintenance and preventive maintenance (PM)

Prepare monthly maintenance activity reports

Update spare parts inventory records

Follow up on spare part deliveries with suppliers

Maintain machine manuals and calibration certificates

About you

Microsoft Office (Excel, Word, PowerPoint)

Time management

Maintain maintenance records according to ISO requirements

Support ISO internal and external audits

Ensure documentation complies with company procedures

Qualification

Diploma and above

Manufacturing / Fabricating business specialised in Stainless Steel, Wrought Iron and General Iron works. Making and selling gates, grilles, railings, fencings, furnitures, decorative items, custom made items to architects, designers, house owners, wholesalers, retailers, importers.