M&E Project Site Document Controller

Eraworks Energy (Malaysia) Sdn Bhd; Johor Bahru; On-site; MYR 61,000 - 84,000; Full time

Job summary

Eraworks Energy (Malaysia) Sdn Bhd is seeking a diligent Document Control Specialist to manage site technical documents (MSA, RFI) and ensure traceability for M&E projects in a fast-paced construction setting. You will coordinate with consultants, clients, site engineers and subcontractors, maintain document submission status, and support monthly progress payments with inspection records.

On-site role, Monday-Saturday 8am-5:30pm, requires Diploma or higher in related field and 2–3 years of

Qualifications

• Diploma or higher qualification in Business Administration, Document Control, or related field.
• Minimum 2–3 years of document control experience, preferably in the construction or engineering industry (especially in M&E project).
• Prior experience in M&E projects, with knowledge of construction workflows and documentation systems.
• Fluent in Malay and English (written & spoken); Mandarin proficiency is a plus.
• Skilled in MS Office, (e.g,: Word, Excel, Power Point etc) and other document control tools.

Responsibilities

• Documentation Preparation & Inspection Management: Prepare, organize, and submit site technical documents including MSA (Material Submission Approval) and RFI (Request for Inspection). Coordinate with consultants and clients to complete material/work inspection procedures, ensuring compliance with standards. Archive all inspection documents and maintain traceability of versions.
• Communication & Coordination: Act as a liaison between site engineers, consultants, and subcontractors to ensure timely and accurate communication. Regularly report document submission status and inspection progress, assisting in dispute resolution.
• Progress Payment Documentation Support: Compile supporting documents for monthly progress claims (e.g., work progress proofs, photos, inspection records). Verify subcontractors’ payment submissions against contract terms.

Skills

Malay language

English language

MS Office

Document control tools

Education

Diploma or higher in Business Administration or Document Control

Tools

MS Office

Word

Excel

PowerPoint

Job description

Jora Malaysia will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

• Diploma or higher qualification in Business Administration, Document Control, or related field.
• Minimum 2–3 years of document control experience, preferably in the construction or engineering industry (especially in M&E project).
• Prior experience in M&E projects, with knowledge of construction workflows and documentation systems.
• Fluent in Malay and English (written & spoken); Mandarin proficiency is a plus.
• Skilled in MS Office, (e.g,: Word, Excel, Power Point etc) and other document control tools.

On-site work required; must adapt to fast-paced communication environments.

From Monday to Saturday, 8am to 5:30pm, one and a half hours lunch break;

Responsibility

1. Documentation Preparation & Inspection Management

• Prepare, organize, and submit site technical documents including MSA (Material Submission Approval) and RFI (Request for Inspection).
• Coordinate with consultants and clients to complete material/work inspection procedures, ensuring compliance with standards.
• Archive all inspection documents and maintain traceability of versions.

2. Communication & Coordination

• Act as a liaison between site engineers, consultants, and subcontractors to ensure timely and accurate communication.
• Regularly report document submission status and inspection progress, assisting in dispute resolution.

3. Progress Payment Documentation Support

• Compile supporting documents for monthly progress claims (e.g., work progress proofs, photos, inspection records).
• Verify subcontractors’ payment submissions against contract terms.