Logistics & Production Planning Executive

Vigor Precision (M) Sdn Bhd; Iskandar Puteri; On-site; MYR 60,000 - 90,000; Full time

Job summary

Vigor Precision (M) Sdn Bhd is seeking a Logistics & Production Planning Executive to coordinate inbound and outbound shipments, liaising with overseas partners and service providers. You will support production scheduling and ensure materials availability to meet orders and timelines.

The role requires a Diploma/Degree in logistics or related field and at least 2 years of relevant experience, with strong coordination, Excel skills, and English proficiency; Mandarin is a plus.

Qualifications

• Diploma or Degree in Logistics, Supply Chain Management, Business Administration, Manufacturing or related field.
• Minimum 2 years of relevant experience in logistics, import/export, supply chain or production planning.
• Experience in sea freight import and air freight export is an advantage.
• Experience in a manufacturing environment is preferred.
• Basic knowledge of import/export procedures and shipping documentation.
• Experience dealing with freight forwarders, customs agents, shipping lines, airlines and transport providers.
• Good coordination and communication skills; proficient in MS Excel; good command of English; Mandarin is an added advantage.

Responsibilities

• Co-ordinate inbound shipments, mainly by sea freight, including production machinery, equipment, raw materials and spare parts.
• Co-ordinate outbound shipments, mainly by sea/air freight, according to customer requirements and schedules.
• Co-ordinate alternative shipping arrangements when required by customers or business needs.
• Liaise with overseas suppliers, customers, freight forwarders, shipping lines, airlines, customs agents and transport providers.
• Co-ordinate and monitor shipments with the company’s logistics service provider.
• Monitor shipment statuses, check documents, and resolve issues related to shipments and delivery.
• Maintain import/export records and assist in production planning coordination with departments.
• Support production schedules based on customer orders and business requirements.

Skills

Co-ordination

Communication

Excel

English

Mandarin

Education

Diploma or Degree in Logistics or related field

Tools

MS Excel

Job description

Logistics & Production Planning Executive

Co-ordinate inbound shipments, mainly by sea freight, including production machinery, equipment, raw materials, spare parts and other goods.

Co-ordinate outbound shipments, mainly by sea/ air freight, according to customer requirements and delivery schedules.

Co-ordinate alternative shipping arrangements when required by customers or business needs.

Liaise with overseas suppliers, customers, freight forwarders, shipping lines, airlines, customs agents and transport providers.

Co-ordinate and monitor shipments with the company's appointed logistics service provider.

Check shipping documents such as Commercial Invoice, Packing List, Bill of Lading, Air Waybill, Certificate of Origin and other relevant documents.

Monitor shipment schedules, ETA, customs clearance and delivery status.

Follow up and resolve shipment, documentation, customs or delivery issues.

Check freight quotations, logistics charges and service provider invoices.

Maintain proper import/export and shipment records.

Production Planning:

Support the preparation and coordination of production schedules based on customer orders and business requirements.

Co-ordinate with Production, Purchasing, Warehouse and other departments to ensure raw materials and components are available according to the production schedule.

Monitor material availability and incoming shipment schedules to avoid production delays.

Follow up with suppliers and logistics providers on material delivery status.

Identify potential material shortages or delays and highlight them to the relevant departments/management.

Co-ordinate production priorities and delivery requirements with internal departments.

Maintain production planning and material status records and provide updates when required.

Job Responsibilities

Logistics & Import/Export:

• Co-ordinate inbound shipments, mainly by sea freight, including production machinery, equipment, raw materials, spare parts and other goods.

• Co-ordinate outbound shipments, mainly by sea/ air freight, according to customer requirements and delivery schedules.

• Co-ordinate alternative shipping arrangements when required by customers or business needs.

• Liaise with overseas suppliers, customers, freight forwarders, shipping lines, airlines, customs agents and transport providers.

• Co-ordinate and monitor shipments with the company's appointed logistics service provider.

• Check shipping documents such as Commercial Invoice, Packing List, Bill of Lading, Air Waybill, Certificate of Origin and other relevant documents.

• Monitor shipment schedules, ETA, customs clearance and delivery status.

• Follow up and resolve shipment, documentation, customs or delivery issues.

• Check freight quotations, logistics charges and service provider invoices.

• Maintain proper import/export and shipment records.

Production Planning:

• Support the preparation and coordination of production schedules based on customer orders and business requirements.

• Co-ordinate with Production, Purchasing, Warehouse and other departments to ensure raw materials and components are available according to the production schedule.

• Monitor material availability and incoming shipment schedules to avoid production delays.

• Follow up with suppliers and logistics providers on material delivery status.

• Identify potential material shortages or delays and highlight them to the relevant departments/management.

• Co-ordinate production priorities and delivery requirements with internal departments.

• Maintain production planning and material status records and provide updates when required.

Job Requirements

• Diploma or Degree in Logistics, Supply Chain Management, Business Administration, Manufacturing or a related field.

• Minimum 2years of relevant experience in logistics, import/export, supply chain or production planning.

• Experience in sea freight import and air freight export will be an advantage.

• Experience in a manufacturing environment is preferred.

• Basic knowledge of import/export procedures and shipping documentation.

• Experience dealing with freight forwarders, customs agents, shipping lines, airlines and transport providers.

• Good co-ordination and communication skills.

• Good Microsoft Office skills, particularly Excel.

• Good command of English, both written and spoken.

• Mandarin (Chinese) is an added advantage for communication with overseas suppliers/business partners.

• Responsible, organised, detail-oriented and able to work independently.

• Able to manage multiple tasks and work in a factory start-up environment.