Logistic Specialist

VAT Group AG; Batu Kawan; On-site; MYR 56,000 - 100,000; Full time

Job summary

VAT Group AG is seeking a Logistics professional to manage end-to-end processes from suppliers to outbound shipments in our Malaysia operations. You will coordinate with suppliers, VAT MY and VAT CH, ensuring timely deliveries, accurate documentation, and cost-effective transport arrangements.

Ideal candidates will have 3–5 years in logistics, strong communication and interpersonal skills, and experience with global logistics regulations and MITI COO processes.

Qualifications

• Minimum Diploma or Degree holders in logistics with related experience or equivalent.
• 3–5 years in Logistics / shipping with knowledge on global logistics & customs regulations.
• Strong oral & written communications skills.
• Results- and customer-oriented team player.
• Ability to work under pressure and assertiveness.
• Strong interpersonal skills.
• Knowledge on CA/COO application via MITI portal.
• Knowledge on LMW status capabilities & task.
• Able to work as a team & during odd hours / day.

Responsibilities

• Manage, sustain and improve all logistics related processes from supplier, inbound, warehouse to outbound and coordinate with the Order Processing team on shipment matters to meet customer requirements.
• Act as key contact for all logistics issues between Suppliers, VAT MY and VAT CH.
• Coordinate 4PL activities and provide accurate routing information to ensure delivery times and locations are coordinated.
• Source and obtain quotations from forwarders and perform cost comparisons for local transportation.
• Coordinate movements of goods according to the schedule and ensure documentation accuracy (customs, COOs, Origin).
• Work with other departments to ensure smooth shipment execution and achievement of company goals.
• Prepare monthly/yearly reports for customs and regulatory submissions.

Skills

Logistics management

Communication skills

Interpersonal skills

Team player

Stress management

MITI/process knowledge

Education

Diploma/Degree in Logistics

Tools

ERP systems (PSS / Dynamic)

Excel / PowerPoint

Job description

At VAT, we change the world with vacuum solutions. As the world’s leading supplier of high-performance vacuum valves, we have been driving innovation for more than 60 years. With over 3,200 employees worldwide, we operate from our headquarters in Haag, Switzerland, with manufacturing sites in Switzerland, Malaysia and Romania, as well as sales and service hubs around the world. We are guided by our passions: integrity, teamwork, customer centricity, and innovation – always working together as #oneVAT.

Joining us means becoming part of a passionate, international team where your voice is heard, your ideas matter, and your career growth is supported.

Your responsibilities include, but not limited to:

• Manage, sustain and improve all logistics relevant processes from supplier, inbound , warehouse and through outbound until end customer and work with Order Processing team on shipment related matters to ensure meet customer requirements
• Key contact person for all logistics issues between Suppliers, VAT MY and VAT CH.
• Key contact for 4PL activities
• Providing accurate routing information to ensure delivery times and locations are coordinated
• Source and obtain quotation from forwarder or transporter and work on cost comparisons for local transportation
• Co-ordinate and ensure the movements of goods done according to the schedule
• Plan, manage and coordinate daily logistics activities comprising of transaction documentations, custom clearance, Certificate of Origin and transportation / shipping arrangements to meet company’s objective
• To work with / liaise closely with other departments to ensure smooth execution of shipments & achievement of company goals.
• Liaise with forwarder to make sure the custom form must be provided for all the shipments follow Custom and LMW regulations.
• Prepare and submit monthly and yearly report to Custom timely.
• Responsible for all custom matter (import/export/sub cont/ external treatment/services /spare parts). Lisencing & renew.
• Develop and deliver Continuous Improvement Plans for future state maps.
• Prepare & apply Cost Analysis with MITI
• Apply COO from MITI to customer & submit in time manner
• Performing shipment based on customer Portal
• Any other duties as assign by superior

Preferred Qualifications

• Minimum Diploma or Degree holders in logistics with related experience or equivalent.
• Working experience 3~ 5 years in Logistic /shipping Knowledge on global logistic & custom regulations
• Strong oral & written communications skills
• Result and customer orientated team player
• Ability to work under pressure and assertiveness
• Strong interpersonal skills
• Knowledge on CA/COO application via MITI portal
• Knowledge on LMW status capabilities & task
• Able to work as a team & work during odd hours / day

Special Skills (such as special certifications)

• Strong interpersonal skill or working knowledge of ERP system (PSS /Dynamic/Excel/Power point)
• Flexible and strong working team mindset
• AEO / SmartGPB / LMW value added activities knowledge

Our commitment to inclusion, fairness and equal opportunities

We believe in meaningful careers, continuous learning, and equal opportunities for everyone to drive our innovation and success. We welcome applicants from all backgrounds and are dedicated to fostering an inclusive and respectful workplace. If you have concerns, our compliance channel is available at our website. All reports are handled with strict confidentiality and in accordance with our Code of Conduct.