Supply Chain Planner

VAT Vakuumventile AG; Batu Kawan; On-site; MYR 90,000 - 130,000; Full time

Job summary

VAT Vakuumventile AG in Malaysia seeks a Material Specialist to manage end-to-end PO processes for key item portfolios, ensuring orders are confirmed and delivered according to customer requirements using D365.

Ideal candidates have a technical or commercial degree, 3+ years in a similar role, strong ERP/MRP knowledge, advanced Excel and Power BI skills, and good English with Bahasa Malaysia; German is a plus.

Qualifications

• Degree in technical or commercial field with focus on Supply Chain Operations, Procurement, or Logistics.

Responsibilities

• Firm PO according to MRP planned orders, considering inventory levels.
• Ensure OC received and entered into D365 on time.
• Track timely PO delivery and clear past due deliveries.
• Lead L1 supplier escalations and update OC dates.
• Clarify price/lead-time master data with GSS or SCP to issue PO.
• Evaluate MRP action messages and adjust PO based on inventory and demand.
• Resolve delivery issues with supplier and inbound logistics.
• Edit QA inspections at METI.
• Resolve invoicing issues for BLP.
• Conduct D+S healthiness analysis and raise key issues to SCP.
• Handle NC RTV process including issuing PO for NC.

Skills

Analytical skills

Problem-solving

Negotiation

Organizational talent

Education

Degree in Technical or commercial education (Supply Chain, Procurement, or Logistics)

Tools

MS Dynamics 365 F&O

Power BI

Excel (Advanced)

Job description

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At VAT, we change the world with vacuum solutions. As the world’s leading supplier of high-performance vacuum valves, we have been driving innovation for more than 60 years. With over 3,200 employees worldwide, we operate from our headquarters in Haag, Switzerland, with manufacturing sites in Switzerland, Malaysia and Romania, as well as sales and service hubs around the world. We are guided by our passions: integrity, teamwork, customer centricity, and innovation – always working together as #oneVAT.

Joining us means becoming part of a passionate, international team where your voice is heard, your ideas matter, and your career growth is supported.

The Material Specialist is the enabler of the upstream material flow for dedicated product lines by ensuring that items are purchased, confirmed and delivered according to customer requirements. In this critical and dynamic role, you are responsible for End-to-End management of Purchase Orders (PO) of your item portfolio. Success in this role requires deep expertise in MRP, proactive problem-solving, the ability to manage PO (on an item level), and the ability to collaborate with SCP and challenge suppliers by insisting on VAT rights.

Your responsibilities include, but not limited to:

The firming of PO according to MRP planned purchase orders, considering inventory levels and material coverage ranges

Ensuring that supplier’s Order Confirmations (OC) are received and entered into D365 in time

Tracking timely delivery of PO and clearing past due deliveries

Steering the first level escalations (L1) with the supplier and updating OC dates

Initiate clarification of price/lead-time master data issues with GSS or SCP function (based on responsibility matrix) to ensure that the PO can be issued by VAT and confirmed by Supplier (*)

Evaluating MRP action messages: pulling-in, pushing out or cancelling PO, considering inventory levels, material coverage ranges and spent volumes

Resolving delivery issues with supplier and inbound logistics

Epediting of QA inspections at METI

Resolving invoicing issues for BLP

Conducts Demand and Supply (D+S) healthiness analysis and brings up key critical issues to the SCP.

In charge of transactional tasks related to NC Return-to-Vendor (RTV) process, including: Issuing PO for NC.

PO firming: Firming of PO according to MRP planned purchase orders, considering inventory levels and meaningful material coverage ranges, taking into account replenishment times.

Order Confirmations: Ensuring that supplier’s Order Confirmations (OC) are received and entered into D365 within defined timelines.

Preferred Qualifications

Minimum Degree in Technical or commercial education with a focus on Supply Chain Operations, Procurement, or Logistics.

Professional Experience: 3+ years of professional experience in a comparable role (e.g., Material Planner, Buyer/Planner), ideally within a fast-paced, HMLV manufacturing environment.

Analytical Skills: Ability to manage complexity, analyze inventory data, and maintain a structured approach to problem-solving.

Technical Proficiency (Mandatory): Knowledge in mechanical and electromechanical products. Expert proficiency in ERP systems (MS Dynamics 365 F&O strongly preferred), with knowledge of MRP logic. Advanced Excel skills (formulas, pivot tables) are mandatory.

Planning Knowledge: Strong understanding of advanced inventory management concepts (Safety Stock, Reorder Point, Segmentation) and material flow processes.

Data Integrity & Application: Experience in maintaining critical planning parameters and utilizing data visualization tools (e.g., PowerBI) to analyze trends and identify risks.

Personality & Drive: Independent, resilient, and proactive personality with strong assertiveness, negotiation skills, and organizational talent. Demonstrates a highly structured and process-oriented working style.

Languages: Good English and Bahasa Malaysia (both written and spoken). German language is an added advantages.

Our commitment to inclusion, fairness and equal opportunities

We believe in meaningful careers, continuous learning, and equal opportunities for everyone to drive our innovation and success. We welcome applicants from all backgrounds and are dedicated to fostering an inclusive and respectful workplace. If you have concerns, our compliance channel is available at our website. All reports are handled with strict confidentiality and in accordance with our Code of Conduct .