Logistic Assistant (Documentation)

PERSYS SURFACE TECHNOLOGY SDN. BHD.; Permatang Pauh; On-site; MYR 33,000 - 56,000; Full time

Job summary

PERSYS SURFACE TECHNOLOGY SDN. BHD. is seeking an administrative logistics assistant to support billing, delivery documentation, and SAP data entry in a fast-paced manufacturing environment.

You will prepare sales orders, invoices, DOs, and GPB documents for outgoing shipments, coordinate with Marketing for COC, and ensure daily invoicing and vendor invoices are processed accurately.

Qualifications

• Ability to follow processes and documentation standards
• Basic understanding of SAP or similar ERP systems
• Attention to detail and accuracy in data entry

Responsibilities

• Receive customer incoming documents from Supervisor and key-in to SAP system
• Email customer incoming documents to Marketing Team to prepare COC
• Prepare Sales Order with refer to Sales Quotation or key-in new
• Prepare Invoice / DO / GPB documents for outgoing shipments
• Prepare next day shipment in advance
• Email daily Invoice to customers
• Submit daily Invoice and DO chop & signed by customer to Account Dept
• Submit daily Vendors Invoice and DO to Account Dept
• Prepare Performa Invoice / DO when required for reject parts, waiting customer PO
• Record and track all incoming and outgoing shortage/over quantity goods and PO or other documents
• Cultivate 5S and keep line and work area safe, tidy, organized and well maintained

Job description

Reporting to Logistic head of department (HOD), you will assist department activities related to documentations on billing and delivery and ensure correct order.

Key responsibilities

Receive customer incoming documents from Supervisor and key-in to SAP system

Email customer incoming documents to Marketing Team to prepare COC

Prepare Sales Order with refer to Sales Quotation or key-in new

Prepare Invoice / DO / GPB documents for outgoing shipments

Prepare next day shipment in advance

Email daily Invoice to customers

Submit daily Invoice and DO chop & signed by customer to Account Dept

Submit daily Vendors Invoice and DO to Account Dept

Prepare Performa Invoice / DO when required for reject parts, waiting customer PO

Record and track all incoming and outgoing shortage/over quantity goods and PO or other documents

About you

Ability to cultivate 5S and keep line and work area safe, tidy, organized and well maintained