Administrative Executive

5G-Starlink Pte.; Malacca City; On-site; MYR 28,000 - 39,000; Full time

Job summary

5G-Starlink Pte. is seeking an organized Administrative/Logistics Assistant in Malaysia to manage orders and billing processes. You will prepare purchase orders, sales orders, order confirmations and invoices while ensuring timely submission to the accounts department.

You will maintain files, handle email inquiries, enter data into the ERP system, and coordinate with logistics and customers to secure proper customs documentation and delivery readiness.

Qualifications

• Must have strong written and verbal communication skills.
• Flexible and able to adapt to changing priorities.
• Proficient in creating and maintaining spreadsheets and tracking data.
• Strong administrative writing and reporting capabilities.
• Excellent organizational skills and attention to detail.

Responsibilities

• Prepare Purchase Orders, Sales Orders, Order Confirmations and Invoices.
• Ensure invoices/billing pass to the accounts department on time.
• Organize and maintain files or document records.
• Handle email inquiries and data entry.
• Collaborate with logistics and customers for proper customs documentation and delivery readiness.
• Track and correct shipping errors and incidents.
• Compile documents for COO applications.

Skills

Written and verbal communication

Flexibility

Spreadsheet skills

Administrative writing

Organizational skills

Education

Diploma in Logistics / Business Administration

Job description

• Prepare Purchase Order, Sales Order, Order Confirmation, and Invoice.
• Compile and ensure all invoices/billing pass to the account department on time.
• Organize and maintain files or document records.
• Dealing with email inquiries & data entry.
• Collaborate with logistic and customer to ensure proper custom declaration and documentation are done prior to deliveries.
• Tracking and fixing shipping errors.
• compile necessary documents for Certificate of Origin (COO) application.

Sub

• To assist in preparing social activities and office decorations during cultural festive seasons.
• To assist Procurement and Account with additional tasks and ad-hoc duties from time to time.
• En quire, compare and evaluate offers from suppliers. Track orders and ensure timely delivery.
• Enter order details into the ERP system.

Qualifications/Skills:

• Written and verbal communication skills
• Flexibility
• Spreadsheet preparation and tracking skills
• Administrative writing and reporting skills
  
• Organizational skills

Education and Experience Requirements:

• Candidate must possess at least a Diploma in Logistics, Business Administration, Economics, or Business Studies ? Administration/ management or equivalent.
  
• Preferably with 2 years of working experience in a manufacturing company.
• Computer literate with computer skills in Microsoft Team, Microsoft word and Microsoft Excel.
• Experience in ERP system Monitor G5 is added advantage.