Licensing & Compliance Operations Specialist (Entry-Level)

Skillery Hub Resources; Petaling Jaya; On-site; MYR 39,000 - 67,000; Full time

Job summary

Skillery Hub Resources is seeking an enthusiastic Junior Operations Executive to manage licensing and compliance projects end-to-end in Malaysia. You will work with the Business Development Manager, Account Manager, and vendors to translate approved scopes into actual outcomes, ensuring timely submissions and accurate documentation.

With 1–2 years of operational experience, you’ll thrive on clear processes, strong Bahasa Malaysia communication with local authorities, and meticulous attention to

Qualifications

• Bachelor’s degree or diploma in Business Administration, Law, Public Administration, or a related discipline preferred.
• 1–2 years of operational experience in insurance, banking & financial institutions, legal, licensing, compliance, or a related field.
• Proven ability to manage multiple tasks and coordinate with internal and external stakeholders.

Responsibilities

• Execute assigned projects according to established SOPs that provide clear guidance and consistency.
• Review internal project briefs thoroughly and clarify requirements before execution to ensure smooth delivery.
• Deliver tasks within agreed timelines while maintaining high standards of accuracy and compliance.
• Identify practical improvements, gaps, or inefficiencies in SOPs and execution workflows, and provide suggestions for refinement.
• Brief external vendors clearly based on internal SOPs and project requirements.
• Coordinate vendor timelines, deliverables, and follow-ups to keep projects moving smoothly.
• Oversee vendor performance and flag issues or delays promptly.
• Ensure vendor submissions meet regulatory and documentation standards.
• Prepare and compile documents for license, permit, and regulatory applications.
• Ensure all forms, supporting documents, and attachments are complete and accurate.
• Track submission status and follow up with authorities or vendors where required.
• Maintain organised records of applications and approvals.
• Provide regular execution updates to the Account Managers and supervisor.
• Escalate operational risks, delays, or scope gaps early.
• Maintain internal trackers, checklists, and documentation repositories for transparency.
• Support audits, renewals, and compliance tracking activities.

Skills

Interpersonal communication

Regulatory knowledge

Documentation management

Vendor coordination

Education

Bachelor’s degree or diploma in Business Administration, Law, Public Administration, or related discipline

Job description

Skillery Hub Resources is seeking an enthusiastic Junior Operations Executive to manage licensing and compliance projects end-to-end in Malaysia. You will work with the Business Development Manager, Account Manager, and vendors to translate approved scopes into actual outcomes, ensuring timely submissions and accurate documentation.

With 1–2 years of operational experience, you’ll thrive on clear processes, strong Bahasa Malaysia communication with local authorities, and meticulous attention to