Legal Secretary

LAW PARTNERSHIP CONSULTANCY SDN. BHD.; Kuala Lumpur; On-site; MYR 45,000 - 67,000; Full time

Benefits offered by this job

Attractive remuneration package

Growth opportunities

Inclusive workplace

Public transport access

Young and vibrant team

Job summary

Messrs. LAW Partnership seeks a dedicated Legal Secretary to provide comprehensive administrative and secretarial support to Partners and Assigned Lawyers. The role emphasizes accuracy, organisation, and proactive client service in a fast-paced legal environment.

The successful candidate will handle time entries, filing, client communications, and various support tasks, ensuring smooth operation of the practice group with attention to confidentiality and professional standards.

Qualifications

• Diploma or degree in administration from a recognised academic institution.
• Minimum 3 years of relevant experience for Diploma holders or 1 year for Degree holders, preferably in a medium- to large-sized law firm.
• Excellent oral and written communication in English and Malay.

Responsibilities

• Conduct conflict checks and assist Assigned Lawyers with client surveys and other tasks.
• Draft and manage Letters of Engagement, ensuring timely execution and signing by clients.

Skills

MS Office

Typing

Communication

Team player

Discretion

Multitasking

Education

Diploma or degree in administration

Job description

We are looking for a dedicated and proactive full-timeLegal Secretary. This is a purely administrative position designed to provide administrative and secretarial support to their Partner and Assigned Lawyers (“AL”) and other team members in the day-to-day management in the practice group as needed.

Role Overview:

The Legal Secretary will play a crucial role in supporting the legal team at Messrs. LAW Partnership, assisting with the management of legal cases, client communications, and administrative tasks. This role requires exceptional attention to detail, strong organisational skills, and a proactive attitude to ensure smooth operations and excellent client service.

Main duties and responsibilities:

Conduct conflict checks and assist Assigned Lawyers (ALs) with client surveys, pre-qualification questionnaires, and other related tasks.

Draft and manage Letters of Engagement, ensuring they are executed and signed by clients in a timely manner.

Ensure accurate time entries by ALs and maintain file management in accordance with Firm protocols, both in electronic and physical formats.

Maintain up‑date filing systems on iManage and ensure physical files are well‑organised and safely stored.

Perform company, insolvency, and bankruptcy searches as required, ensuring thorough documentation and accuracy.

Assist with due diligence exercises, compiling necessary documents and preparing materials for review.

Draft, format, and edit correspondence, letters, and other documents, ensuring they are accurate, professionally written, and properly formatted before sending.

Support client communications, including taking messages, sending reminders, and responding to routine client inquiries.

Handle external calls for ALs, directing inquiries appropriately and assisting with scheduling, meetings, and event coordination.

Provide administrative support including travel arrangements, document scanning, printing, and other general office tasks.

Assist with billing processes, including raising payment requisitions, following up on draft bills, and ensuring timely billing according to Letters of Engagement.

Provide absence coverage for other secretaries, front office as necessary and support office initiatives and tasks as assigned.

Job Qualifications and Requirements:

Holds a diploma or a degree in administration from a recognised academic institution.

Minimum 3 years of relevant experience for Diploma holders or 1 year for Degree holders, preferably in a medium- to large-sized law firm.

Excellent oral and written communication skills in both English and Malay.

Proficiency in Microsoft Office (Outlook, Word & PDF) with fast and accurate typing skills.

IT savvy and able to learn new systems quickly.

Able to adapt and work in a fast‑paced environment, under pressure and meet deadlines.

Proven effective team player with strong sense of responsibility and initiative, interpersonalskillsand a pleasant personality.

Strong time management, prioritisation skills and able to work independently with limited supervision.

Demonstrate a high level of discretion and ethical conduct.

Able to multitask, prioritise and juggle multiple work demands.

Attention to detail is a must.

Fast learner with a strong service mind and "can-do" attitude.

Job Highlights

• Young and vibrant team
• Attractive remuneration package
• Opportunity to grow with the firm
• Visionary leadership with an inclusive workplace
• Accessibility to public transportation

Why Join Us?
Be part of a forward-thinking team that values your growth and contribution. Gain exposure to a wide range of legal practices while fostering a supportive and collaborative environment. We are committed to your professional growth and provide opportunities to develop your skills in a fast‑paced, forward-thinking workplace.

We look forward to welcoming you to our team!