Paralegal cum Admin Executive

Messrs A. Chong & Co.; Shah Alam; On-site; MYR 25,000 - 30,000; Full time

Job summary

Messrs A. Chong & Co. is seeking a dedicated Paralegal cum Admin Executive to join our firm in Shah Alam.

You will support both legal and administrative operations, including researching, drafting, file management, and client communication, providing hands-on experience in a professional legal environment. The role requires 1–2 years of paralegal or litigation clerk experience, good Bahasa Malaysia and English, and a proactive, detail-oriented mindset.

Qualifications

• Educational background: Diploma in any legal related course.
• Minimum 1–2 years paralegal or litigation clerk experience.
• Languages: Bahasa Malaysia and English (Mandarin preferred).
• Transport: own car in good condition.
• Skills: organize, multitask, legal research, drafting and accuracy.
• Personal: independent, diligent, reliable, able to learn quickly.
• Team: good communication and coordination with team.

Responsibilities

• Legal Research & Case Support: basic research, prepare notes and summaries.
• Drafting & Document Preparation: assist with letters, notices and pleadings; review for completeness.
• Compiling & Filing: assemble cause papers, affidavits and court documents.
• File & Case Management: maintain physical and electronic files; monitor tasks.
• Administrative & Client Support: handle mail, calls, emails, and client communications.
• Office Administration: manage supplies, records and couriers.
• Other Ad-Hoc Tasks: provide general legal/admin support as needed.

Skills

Organisational skills

Multitasking

Legal research

Drafting

Attention to detail

Follow instructions

Prioritising tasks

Meeting deadlines

Client communication

Education

Diploma in Legal related course

Tools

LexisNexis

e-Law

EFS

Job description

Salary: Starting from RM2,500 [Negotiable] | Minimum 1-2 years’ experience

We are seeking a dedicated, organised, and detail-oriented Paralegal cum Admin Executive to join our team. In this role, you will support the firm’s legal and administrative operations, including assisting with legal documentation, file management, correspondence, research, and general administrative matters. This position offers hands- on experience and opportunities for professional growth within a professional legal environment.

Key Responsibilities:

• Legal Research & Case Support: Conduct basic legal research on relevant laws, cases, procedures, and legal issues; assist in gathering and organising information for ongoing matters; prepare research notes and case summaries as required.
• Drafting & Document Preparation: Assist with drafting and preparation of letters, cause papers, notices, applications, and other legal documents; review documents for completeness, consistency, and formatting before finalisation.
• Compiling & Filing of Cause Papers: Assist in compiling, fairing, paginating, indexing, and preparing cause papers, affidavits, exhibits, bundles, and other court documents in accordance with the relevant requirements and instructions.
• File & Case Management: Maintain and organise physical and electronic case files; update file records and task lists; monitor outstanding matters and assist with following up on documents and instructions.
• Administrative & Client Support: Handle incoming and outgoing mail and courier documents; assist with client calls, emails, and WhatsApp follow-ups; coordinate documents and information between clients, lawyers, and relevant parties.
• Office Administration: Assist with general office administration, including maintaining office supplies, organising records, coordinating couriers, and other administrative matters.
• Other Ad-Hoc Tasks: Provide general legal and administrative support to the team and assist with other tasks as required.

Qualifications & Requirements:

Educational Background: At least a Diploma in any Legal related course.

Experience: Minimum 1–2 years as paralegal / litigation clerk experience.

Language Proficiency: Good command of Bahasa Malaysia and English, both spoken and written. Mandarin-speaking candidates are preferred.

Transportation: Must have your own car in a good condition.

Skills: Good organisational and multitasking skills, attention to detail, legal research and drafting skills, able to follow instructions, check work, prioritise tasks, and meet deadlines. Familiar with legal research tools such as LexisNexis and e-Law, and able to learn and adapt to legal technology and systems such as EFS.

Personal Attributes: Independent, diligent, reliable, responsible, resourceful, and willing to learn. Able to take ownership of tasks, follow through, learn from mistakes, and work with minimal supervision.

Team Player: Able to communicate well, provide timely updates, work well with others, and coordinate with team members. Able to work independently when required.

Why Join Us?

Opportunities for Growth: Receive on-the-job training and support to build your administrative & marketing skills, with the potential for salary review as you gain experience.

Empowering Work Environment: Be part of a firm that is committed to serving with purpose, empowering our team and the clients we worked for, and protecting our clients' interests.

Join A. Chong & Co. where your legal career will flourish, and your impact will be meaningful.