Legal Secretary

Shafee & Co; Kuala Lumpur; In loco; MYR 45.000 - 89.000; Tempo pieno

Descrizione del lavoro

Shafee & Co in Kuala Lumpur seeks a meticulous Legal Secretary (Litigation) to support partners and associates across criminal, civil, and commercial disputes, and public law matters.

Responsibilities include document production, court e-filing, diary control, and bundle management, with client and counsel liaison, billing, and strict confidentiality. Malaysian litigation experience is preferred; fast-paced, high-stakes environment.

Competenze

• Malaysian litigation secretarial experience preferred.
• Strong English and Bahasa Malaysia (written and spoken).
• Fresh grads may be considered for junior roles if they show strong skills.

Mansioni

• Document production: pleadings, affidavits, submissions, bundles, letters, emails.
• Court e-filing: manage filings, service, returns and cause lists.
• Diary & deadline control: monitor court and internal timelines.
• Bundle management: paginate bundles, ensure version control, prepare hard copies when needed.
• Client & counsel liaison: arrange signings, couriers, service; coordinate with counsel and chambers.
• Billing & admin: time entries, invoices, expenses, and travel arrangements.
• Confidentiality & quality: uphold strict confidentiality and accuracy.

Conoscenze

MS Word formatting

Legal secretarial

Diary control

Court filing

Strumenti

MS Word

Excel

PowerPoint

Adobe Acrobat

e-Filing systems

Descrizione del lavoro

We are seeking a meticulous, proactive Legal Secretary (Litigation) to support partners and associates across criminal, civil & commercial disputes, and public law matters. You'll be the operational backbone—owning documents, deadlines, filings, and client coordination in a fast-paced, high-stakes environment.

Key responsibilities

Document production: Format and prepare pleadings, affidavits, submissions, bundles of documents/authorities, letters, and emails (MS Word styles, TOCs, authorities tables, pagination, bookmarks).

Court e-filing: Manage e-Courts/e-Filing (filing, service, extracting sealed copies), track returns and acknowledgements, and maintain accurate cause lists.

Diary & deadline control: Maintain court and internal calendars; monitor timelines (filing/service, case management, hearings, appeals).

Bundle management: Compile, index, and paginate bundles (PDF tools/Adobe Acrobat), ensure version control, and prepare hard copies when required.

Client & counsel liaison: Arrange signings, affirmations/commissioning, couriers, and service; coordinate with counsel, experts, and chambers.

Billing & admin: Time entries, draft invoices, open/close files, KIV systems, expenses/OT forms, and travel arrangements.

Confidentiality & quality: Uphold strict confidentiality, accuracy, and professional standards at all times.

About you

Prior Malaysian litigation secretarial experience (law firm) highly preferred. Fresh grads with strong skills may be considered for junior roles.

Strong MS Word (styles/formatting), Excel, PowerPoint; Adobe Acrobat/PDF skills (combine, OCR, paginate, bookmarks); familiarity with e-Courts/e-Filing.

Excellent written and spoken English & Bahasa Malaysia; professional phone/email etiquette.

Fast typist, superb attention to detail, able to handle urgent filings and last-minute changes.

Organized, discreet, calm under pressure, team-oriented, takes ownership.

A leading legal firm in Kuala Lumpur, specialising in criminal and civil litigation invites applications from suitably qualified and committed dynamic canditates. Our working hours are from 8:00 AM to 5:30PM (Mondays to Fridays).