Legal Administrative Assistant

Hamidah Mahmood & Co; Machang; On-site; MYR 28,000 - 50,000; Part time

Job summary

Hamidah Mahmood & Co in Machang, Kelantan is seeking a Legal Administrative Assistant on a contract basis to support the legal team with day-to-day operations, document management and client communications. You will coordinate meetings, maintain filing systems, and assist with invoicing and the preparation of legal documents as required.

The role requires strong organizational skills, discretion, and proficiency with MS Office; English and Malay language skills are essential to ensure accurate

Qualifications

• Minimum secondary education; additional admin/legal qualifications are advantageous.
• Proven experience in administrative/clerical roles, preferably in a legal environment.
• Strong organisational skills with ability to manage multiple tasks and meet deadlines.
• Excellent written and verbal communication in English and Malay, with attention to detail.
• Proficiency in Microsoft Office and willingness to learn legal-specific software.

Responsibilities

• Manage and organise legal documents, case files and records with accuracy and confidentiality.
• Provide support to solicitors and legal staff: scheduling, calendars, meetings.
• Prepare legal correspondence and documents per firm procedures.
• Handle incoming/outgoing communications (post, email, phone) professionally.
• Maintain filing systems and databases for easy access and archiving.
• Assist with preparation of legal documents, court papers and materials as needed.
• Support client accounts: invoicing and fee tracking.
• Perform general office duties: ordering supplies, equipment upkeep, professional environment.

Skills

Organisational skills

Attention to detail

Communication

Multitasking

Discretion

English communication

Malay language

Education

Secondary education

Administration or legal studies qualification

Tools

Microsoft Office

Legal software

Job description

About the role

Hamidah Mahmood & Co is seeking a Legal Administrative Assistant to join our team in Machang, Kelantan. This is a contract position that plays a vital supporting role within our legal practice. As a Legal Administrative Assistant, you will be instrumental in ensuring the smooth day-to-day operations of our office, providing essential administrative and clerical support to our legal team. This role is crucial to maintaining the efficiency and professionalism of our practice and directly contributes to the quality of service we deliver to our clients.

What you'll be doing

• Managing and organising legal documents, case files and administrative records with accuracy and confidentiality
• Providing comprehensive support to solicitors and legal staff, including scheduling appointments, managing calendars and coordinating meetings
• Preparing legal correspondence, documents and communications in accordance with firm procedures and professional standards
• Handling incoming and outgoing communications, including post, email and telephone enquiries with professionalism
• Maintaining filing systems and databases to ensure information is easily accessible and properly archived
• Assisting with the preparation of legal documents, court papers and other legal materials as required
• Supporting the management of client accounts, including invoicing and fee tracking activities
• Performing general office duties including ordering supplies, maintaining equipment and ensuring a professional work environment
• Contributing to the smooth operation of the office by assisting with various administrative tasks as needed

What we’re looking for

• Completion of secondary education as a minimum requirement, with additional qualifications in administration or legal studies being advantageous
• Proven experience in an administrative or clerical role, preferably within a legal environment or professional office setting
• Strong organisational skills with the ability to manage multiple tasks efficiently and meet deadlines
• Excellent written and verbal communication skills in English and Malay, with attention to detail in all correspondence
• Proficiency with Microsoft Office applications and willingness to learn legal-specific software systems
• Discretion and integrity when handling confidential legal information and client matters
• A professional demeanour with a commitment to maintaining high standards of customer service
• Ability to work independently whilst collaborating effectively with the legal team
• Knowledge of basic legal terminology and familiarity with legal procedures would be beneficial

What we offer

Joining Hamidah Mahmood & Co offers you the opportunity to develop your skills within a respected legal practice. We are committed to providing a professional and supportive work environment where your contributions are valued. This contract position provides flexibility and the chance to gain practical experience in the legal field. We encourage applications from individuals who are keen to progress their administrative career within the legal sector and are willing to grow with our team.

About us

Hamidah Mahmood & Co is a legal practice dedicated to providing expert legal services and advice to our clients. With a commitment to professionalism, integrity and excellence, we have established ourselves as a trusted name in our community. Our firm is built on the foundation of experienced legal professionals working collaboratively to deliver quality outcomes for our clients. We value our team members and believe that exceptional administrative support is essential to our success, creating an environment where both legal and support staff can thrive.