Contract Legal Admin Assistant – Organized Support

Hamidah Mahmood & Co; Machang; On-site; MYR 28,000 - 50,000; Part time

Job summary

Hamidah Mahmood & Co in Machang, Kelantan is seeking a Legal Administrative Assistant on a contract basis to support the legal team with day-to-day operations, document management and client communications. You will coordinate meetings, maintain filing systems, and assist with invoicing and the preparation of legal documents as required.

The role requires strong organizational skills, discretion, and proficiency with MS Office; English and Malay language skills are essential to ensure accurate

Qualifications

• Minimum secondary education; additional admin/legal qualifications are advantageous.
• Proven experience in administrative/clerical roles, preferably in a legal environment.
• Strong organisational skills with ability to manage multiple tasks and meet deadlines.
• Excellent written and verbal communication in English and Malay, with attention to detail.
• Proficiency in Microsoft Office and willingness to learn legal-specific software.

Responsibilities

• Manage and organise legal documents, case files and records with accuracy and confidentiality.
• Provide support to solicitors and legal staff: scheduling, calendars, meetings.
• Prepare legal correspondence and documents per firm procedures.
• Handle incoming/outgoing communications (post, email, phone) professionally.
• Maintain filing systems and databases for easy access and archiving.
• Assist with preparation of legal documents, court papers and materials as needed.
• Support client accounts: invoicing and fee tracking.
• Perform general office duties: ordering supplies, equipment upkeep, professional environment.

Skills

Organisational skills

Attention to detail

Communication

Multitasking

Discretion

English communication

Malay language

Education

Secondary education

Administration or legal studies qualification

Tools

Microsoft Office

Legal software

Job description

Hamidah Mahmood & Co in Machang, Kelantan is seeking a Legal Administrative Assistant on a contract basis to support the legal team with day-to-day operations, document management and client communications. You will coordinate meetings, maintain filing systems, and assist with invoicing and the preparation of legal documents as required.

The role requires strong organizational skills, discretion, and proficiency with MS Office; English and Malay language skills are essential to ensure accurate