LEGAL ASSISTANT

TETUAN SHARIENA & CO; Kota Bharu; On-site; MYR 24,000 - 36,000; Full time

Job summary

TETUAN SHARIENA & CO in Kota Bharu, Kelantan seeks a dedicated Legal Assistant to join our busy legal team. This full-time role provides essential administrative support to solicitors and legal counsel, helping manage files, draft documents, and coordinate meetings.

You will handle diary management, client communications, billing records and assist with case materials, while ensuring accuracy, discretion and compliance with court deadlines.

Qualifications

• Completed secondary education at minimum; a qualification in legal secretarial studies, business administration or a related field is highly desirable
• Proficiency in Microsoft Office applications (Word, Excel, Outlook) and familiarity with legal practice management software
• Excellent written and verbal communication skills with the ability to correspond professionally with clients and external parties
• Strong organisational abilities with the capacity to manage multiple tasks and prioritise workload effectively
• Meticulous attention to detail, particularly when handling legal documents and confidential information
• Discretion and professionalism in handling sensitive and confidential client matters
• Ability to work independently as well as collaboratively within a team environment
• Knowledge of Malaysian legal procedures and court systems is advantageous
• Fluency in English and Malay, both written and spoken; additional language skills are beneficial
• Previous experience as a legal secretary or legal assistant in a law firm is preferred

Responsibilities

• Providing comprehensive administrative support to solicitors and legal counsel, including diary management, scheduling appointments and coordinating meetings
• Preparing and proofreading legal documents, correspondence and contracts with meticulous attention to detail
• Managing and maintaining client files, ensuring all documentation is properly organised, filed and easily accessible
• Handling incoming and outgoing correspondence, including emails, letters and telephone communications
• Assisting with the preparation of case materials, affidavits and legal bundles for court proceedings
• Conducting legal research using appropriate resources and providing summaries to support legal work
• Processing invoices, timesheets and maintaining accurate billing records
• Assisting with client intake and onboarding procedures
• Supporting the management of case deadlines and ensuring compliance with court filing requirements
• Liaising with courts, other legal firms and external parties on behalf of the firm

Skills

Microsoft Office

Written and verbal communication

Organisational skills

Attention to detail

Discretion and professionalism

Independence and teamwork

English and Malay proficiency

Education

Secondary education completed

Legal secretarial studies desirable

Tools

Legal practice management software

Job description

TETUAN SHARIENA & CO – Kota Bharu, Kelantan

TETUAN SHARIENA & CO is seeking a dedicated and organised Legal Assistant to join our dynamic legal team. This is a full-time position based in Kota Bharu, Kelantan. As a Legal Assistant, you will provide essential administrative and operational support to our legal professionals, ensuring the smooth functioning of our practice. This role is critical to maintaining our high standards of client service and internal efficiency, and you will be instrumental in supporting the delivery of quality legal services across our firm.

Key responsibilities

• Providing comprehensive administrative support to solicitors and legal counsel, including diary management, scheduling appointments and coordinating meetings
• Preparing and proofreading legal documents, correspondence and contracts with meticulous attention to detail
• Managing and maintaining client files, ensuring all documentation is properly organised, filed and easily accessible
• Handling incoming and outgoing correspondence, including emails, letters and telephone communications
• Assisting with the preparation of case materials, affidavits and legal bundles for court proceedings
• Conducting legal research using appropriate resources and providing summaries to support legal work
• Processing invoices, timesheets and maintaining accurate billing records
• Assisting with client intake and onboarding procedures
• Supporting the management of case deadlines and ensuring compliance with court filing requirements
• Liaising with courts, other legal firms and external parties on behalf of the firm

What we're looking for

• Completed secondary education at minimum; a qualification in legal secretarial studies, business administration or a related field is highly desirable
• Proficiency in Microsoft Office applications (Word, Excel, Outlook) and familiarity with legal practice management software
• Excellent written and verbal communication skills with the ability to correspond professionally with clients and external parties
• Strong organisational abilities with the capacity to manage multiple tasks and prioritise workload effectively
• Meticulous attention to detail, particularly when handling legal documents and confidential information
• Discretion and professionalism in handling sensitive and confidential client matters
• Ability to work independently as well as collaboratively within a team environment
• Knowledge of Malaysian legal procedures and court systems is advantageous
• Fluency in English and Malay, both written and spoken; additional language skills are beneficial
• Previous experience as a legal secretary or legal assistant in a law firm is preferred