Legal Admin

BIG GRAIN CREDIT SDN. BHD.; Kuching; On-site; MYR 45,000 - 78,000; Full time

Job summary

BIG GRAIN CREDIT SDN. BHD. in Kuching, Sarawak is seeking a detail-oriented Legal Admin to support our legal team on a full-time basis.

You will manage legal documents, maintain filing systems, and provide administrative support to ensure compliance with regulatory requirements. The role requires strong organisational and time-management skills, experience in a legal environment, and proficiency with Microsoft Office and legal software.

Qualifications

• Completed secondary education with additional qualification in law, paralegal studies, or business administration preferred.
• Proven experience working in a legal environment, law firm, or paralegal role.
• Strong organisational and time-management skills with meticulous attention to detail.
• Proficiency in legal terminology and understanding of legal procedures and documentation.
• Proficiency with legal software, document management systems and Microsoft Office applications.
• Ability to manage multiple tasks and priorities simultaneously whilst maintaining accuracy.

Responsibilities

• Preparing, organising and maintaining legal documents, contracts, and correspondence in both physical and digital formats
• Managing legal files and ensuring accurate record-keeping and document filing systems
• Scheduling and coordinating meetings, appointments and legal consultations for legal staff and clients
• Assisting with the preparation of legal documents, pleadings, motions and other court filings
• Liaising with courts, regulatory bodies, clients and external legal representatives to obtain information and updates
• Supporting the management of legal databases and tracking systems to ensure timely deadline compliance
• Handling incoming and outgoing correspondence, telephone calls and general enquiries
• Providing administrative support for legal matters including billing, invoicing and financial record management
• Assisting with legal research and compilation of legal information as requested
• Ensuring all legal documents comply with company policies and regulatory requirements

Skills

Organisational skills

Time-management

Interpersonal skills

Client-facing

Confidentiality

Education

Secondary education with law/paralegal/business administration qualification

Tools

Microsoft Office

Legal software

Document management systems

Job description

About the Role

We are seeking a detail-oriented and organised Legal Admin to join our team in Kuching, Sarawak on a full-time basis. This role is essential to the smooth operation of our legal and administrative functions, providing critical support to our legal team and ensuring compliance with all regulatory requirements. The Legal Admin will be responsible for managing legal documentation, maintaining filing systems, and providing administrative support that enables our organisation to operate efficiently and within all legal frameworks.

Key Responsibilities

Preparing, organising and maintaining legal documents, contracts, and correspondence in both physical and digital formats

Managing legal files and ensuring accurate record-keeping and document filing systems

Scheduling and coordinating meetings, appointments and legal consultations for legal staff and clients

Assisting with the preparation of legal documents, pleadings, motions and other court filings

Liaising with courts, regulatory bodies, clients and external legal representatives to obtain information and updates

Supporting the management of legal databases and tracking systems to ensure timely deadline compliance

Handling incoming and outgoing correspondence, telephone calls and general enquiries

Providing administrative support for legal matters including billing, invoicing and financial record management

Assisting with legal research and compilation of legal information as requested

Ensuring all legal documents comply with company policies and regulatory requirements

What We're Looking For

Completed secondary education with additional qualification in law, paralegal studies, or business administration preferred

Proven experience working in a legal environment, law firm, or paralegal role

Strong organisational and time-management skills with meticulous attention to detail

Proficiency in legal terminology and understanding of legal procedures and documentation

Proficiency with legal software, document management systems and Microsoft Office applications

Ability to manage multiple tasks and priorities simultaneously whilst maintaining accuracy

Strong interpersonal and client-facing skills with a professional demeanour

Discretion and the ability to handle confidential and sensitive information with integrity

Reliability, punctuality and commitment to maintaining high professional standards