LEASING ADMIN & MARKETING EXECUTIVE

PINNACLE GROUP SDN. BHD.; Petaling Jaya; On-site; MYR 60,000 - 90,000; Full time

Benefits offered by this job

Competitive salary

Medical cover and insurance

Professional development

Friendly team culture

Flexible work arrangements

Job summary

PINNACLE GROUP is seeking a Leasing Admin & Marketing Executive to oversee operations and maintenance of nationwide commercial properties. The role involves sourcing tenants, negotiating leases, and coordinating marketing activities to achieve leasing targets.

The candidate should have a Bachelor's degree in related fields and at least 3 years' experience in leasing or real estate, with strong communication, market analysis, and organisational skills.

Qualifications

• Bachelor's degree in Business Administration, Real Estate Management, Property Development or a related field
• Minimum 3 years of proven experience in leasing, real estate or related field, preferably in commercial or residential section or property development
• Meticulous with excellent verbal and written communication
• Ability to analyse market data and make informed decisions
• Excellent organisational skills and attention to detail
• Proficient in Microsoft Office applications and Property management applications
• Demonstrates good interpersonal skills and a pleasant personality
• Capable of working under pressure and meeting deadlines
• Ability to adapt to frequent changes and work under minimum supervision
• Proficient in leasing processes and procedures
• Proficient in financial management, budgeting, and reporting
• Thorough knowledge of relevant laws, regulations, and industry best practices
• Proactive problem-solving skills and the ability to work in a fast-paced environment
• Proficient in written and spoken in English, Bahasa Malay and Mandarin to effectively communicate with especially Mandarin-speaking clients
• Able to work for long periods of time, weekends and public holidays

Responsibilities

• Identify and attract potential tenants through various channels
• Analyze market trends and competitor offerings to identify leasing opportunities
• To source and secure prospective tenants for the vacant property to meet leasing targets
• Demonstrate effective communication skills with tenants and prospects
• Negotiate lease terms with new and existing tenants, including rental rates, lease duration and other key conditions
• Work towards renewals of leases to ensure continued occupancy
• Serve as the primary point of contact for tenants and address needs promptly
• Attend and assist in operational and fit out matters
• Liaise with inter-departments on rental and deposit collection, fit-out, operations and insurance and monitor tenant paymaster
• Liaise with maintenance and property management on tenant renovations and operations
• Attend marketing and leasing enquiries with real estate agencies and tenants’ affairs
• Cultivate and maintain positive tenant-landlord relationships
• Assist for credit monitoring and control of rental and utilities
• Conduct market research, external trends analysis and market surveillance of property
• Market, promote and coordinate marketing activities and advertising
• Develop strategies for promoting available spaces and participate in trade shows
• Prepare concept proposals and budgets for campaigns and planning
• Support leasing in tenancy mix planning and implementation
• Ensure leasing activities are documented and compliant with local laws
• Prepare and manage tenancy related documents and filings
• Conduct regular market analysis and monitor competitor activity
• Develop and maintain optimal tenant mix and placement within property
• Perform additional duties as assigned by management

Skills

Communication skills

Market analysis

Organisational skills

Interpersonal skills

MS Office

Education

Bachelor's degree in Business Administration, Real Estate Management, Property Development or related field

Tools

Microsoft Office

Property management software

Job description

Join PINNACLE GROUP as a Leasing Admin & Marketing Executive, where you will play a pivotal role in overseeing the operations and maintenance of the company's commercial properties nationwide. As an experienced professional in the real estate and property development industry, you will be responsible for ensuring the efficient and effective management of our diverse portfolio.

Key Responsibilities

Identify and attract potential tenants through various channels

Analyze market trends and competitor offerings to identify leasing opportunities

To source and secure prospective tenants for the vacant property to meet leasing targets

Demonstrate effective communication skills with tenants and prospects

Lease Negotiation and Renewal

Negotiate lease terms with new and existing tenants, including rental rates, lease duration and other key conditions. Work towards renewals of leases to ensure continued occupancy

Serve as the primary point of contact for tenants. Address tenants' needs and concerns promptly to maintain high levels of satisfaction

To attend and assist in operational and fit out matter

Liaise closely with inter departments on matters pertaining to rental and deposit collection, fit-out, operations and insurance as well as monitor and analyze tenant's paymaster and overall performance

Liaise with maintenance and property management body regarding tenant's renovation and operations

To attend on marketing and leasing enquiries with real estate agencies and tenants’ affairs. Cultivate and maintain positive tenant-landlord relationships, addressing inquiries promptly

To assists for the credit monitoring and control of rental and utility

Marketing and Promotion

To conduct, monitor and coordinate market research, external trends analysis and market surveillance of commercial/ residential property and current trend of commercial and mix residential property

To market, promote and coordinate marketing activities, casual leasing and relevant advertising and promotional matters

Develop strategies for promoting available spaces. Participant in trade shows, networking events and other activities to attract potential tenants

To prepare concept proposals and budgets for campaign & achieve the key objective of campaign plan

To support leasing in planning, organizing and implementing tenancy mix in the property

Documentation and Compliance

Ensure all leasing activities are properly documented and comply with local laws and regulations. Prepare and maintain accurate records and reports on leasing activities

To assist in preparation and management of tenancy-related documentations and filings

Market Analysis

Conduct regular market analysis to stay informed about market trends, competitor activity and potential impacts on the property's leasing strategy

Tenant Mix and Placement

Work with the leasing team to develop and maintain an optimal tenant mix that meets the leasing strategic goals. Determine the best placement for tenants within the property to maximise foot traffic and sales

Perform any additional duties assigned by management from time to time

What We're Looking on You

Bachelor's degree in Business Administration, Real Estate Management, Property Development or a related field

Minimum 3 years of proven experience in leasing, real estate or related field, preferably in the commercial or residential section or property development

Meticulous with excellent verbal and written communication

Ability to analyse market data and make informed decisions

Excellent organisational skills and attention to detail

Proficient in Microsoft Office applications and Property management applications

Demonstrates good interpersonal skills and a pleasant personality

Capable of working under pressure and meeting deadlines

Ability to adapt to frequent changes and work under minimum supervision

Proficient in leasing processes and procedures

Proficient in financial management, budgeting, and reporting

Thorough knowledge of relevant laws, regulations, and industry best practices

Proactive problem-solving skills and the ability to work in a fast-paced environment

Proficient in written and spoken in English, Bahasa Malay and Mandarin to effectively communicate with especially Mandarin-speaking clients. Ability to communicate local dialects with all levels of stakeholders internally/externally would be an added advantage

Able to work for long periods of time, weekends and public holidays

What We Offer

At PINNACLE GROUP, we value our employees and strive to provide a supportive and inclusive work environment. Some of the benefits you can expect include:

Competitive salary and performance-based bonuses

Comprehensive medical outpatients, optical, dental benefits and insurance coverage

Opportunities for professional development and career advancement

A friendly and collaborative team culture

Flexible work arrangements to maintain a healthy work-life balances

About us

PINNACLE GROUP is a leading property development company in nationwide, specialising in the construction and development of high-quality residential and commercial properties. With a commitment to innovation and customer satisfaction, we have established a strong reputation in the industry and continue to grow our portfolio of successful projects.

All applications will be treated in the strictest of confidence and only shortlisted candidates will be notified.