KL Office Operations Specialist - Admin & Facilities

Metacomp; Kuala Lumpur; Presencial; MYR 36.000 - 58.000; Jornada completa

Descripción de la vacante

MetaComp Pte Ltd, based in Kuala Lumpur, is looking for an on-site Administration Executive to run day-to-day operations for the KL office. You will be the first point of contact for all admin matters and will work independently with the admin team.

The role covers office and facility management, procurement, admin coordination, safety, documentation, and cross-regional collaboration. Malaysian citizenship or PR is preferred; fluency in English and Bahasa Malaysia is required, with Mandarin a

Formación

• 2-4 years of office administration experience.
• Fluent in English and Bahasa Malaysia; conversational Mandarin is an advantage.
• Highly organised and detail-minded, resourceful and quick to learn.
• Able to work independently and make day-to-day decisions with minimal supervision.
• Comfortable with change and varied ad-hoc tasks.
• Service-oriented and proactive.

Responsabilidades

• Manage daily office operations including premises maintenance, cleaning, pantry, utilities and security.
• Coordinate with landlord, building management, vendors and contractors; check invoices and resolve issues.
• Track stationery, pantry stock and fixed assets; run stock checks and keep asset records up to date.
• Support workspace changes and small office projects as required.
• Raise purchase requests, compare quotations and follow group procurement processes.
• Manage petty cash, reconcile vendor bills and track admin expenses against budget.
• Coordinate visitor arrangements, meeting room bookings, AV setup and on-site support.
• Prepare workstations, access cards, and onboarding arrangements for new joiners.
• Coordinate local company events, catering and logistics for workshops and team activities.
• Arrange local travel, transport and ad-hoc logistics for colleagues and visitors.
• Coordinate fire drills, first-aider arrangements and workplace safety matters.
• Ensure local admin practices follow group policies and local requirements.
• Keep vendor files, contracts, office records and admin documents organized.
• Prepare regular admin updates and expense reports.

Conocimientos

English fluent

Bahasa Malaysia fluent

Mandarin (conversational)

Highly organised

Independent worker

Descripción del empleo

MetaComp Pte Ltd, based in Kuala Lumpur, is looking for an on-site Administration Executive to run day-to-day operations for the KL office. You will be the first point of contact for all admin matters and will work independently with the admin team.

The role covers office and facility management, procurement, admin coordination, safety, documentation, and cross-regional collaboration. Malaysian citizenship or PR is preferred; fluency in English and Bahasa Malaysia is required, with Mandarin a