KL Office Coordinator & Front‑of‑House Lead

EdgeConneX; Kuala Lumpur; On-site; MYR 60,000 - 90,000; Full time

Job summary

EdgeConneX in Kuala Lumpur is seeking an organized Assistant Office Manager to keep the KL office running smoothly for employees, contractors and visitors. You will handle front-of-house, supplies, vendors, events and administrative support, and cover for the Office Manager.

This role is full five days onsite at EQ Plaza, Jalan Sultan Ismail, and requires proactive, detail-oriented work with a focus on customer-facing tasks and internal operations.

Qualifications

• 5+ years in office administration, reception, facilities or a similar support role.
• Fluent written and spoken Malaysian and English.
• Strong working knowledge of Microsoft 365 (Outlook, Teams, Excel, Word).
• Proven ability to juggle competing tasks, set priorities and meet deadlines with little supervision.
• Clear, friendly communication with colleagues, vendors and visitors at all levels.
• High discretion with confidential information.

Responsibilities

• Front-of-house and visitors: greet, register, issue badges and enforce access; manage meeting room bookings; handle calls and mail.
• Office operations: order and track supplies; coordinate with service vendors; keep areas clean and presentable; maintain equipment and raise IT tickets.
• Administration and finance support: process POs and invoices; reconcile expenses; maintain records and contacts; assist travel bookings.
• People and events: prepare workstations and welcome packs; support onboarding/offboarding; plan internal events and campus celebrations; assist health and safety duties.
• Cover Office Manager, KL and projects: act as primary contact during absence; support office moves and workplace projects; perform other duties as assigned.

Skills

Multitasking

Prioritization

Communication

Time management

Fluent Malay

Fluent English

Tools

Microsoft 365

Job description

EdgeConneX in Kuala Lumpur is seeking an organized Assistant Office Manager to keep the KL office running smoothly for employees, contractors and visitors. You will handle front-of-house, supplies, vendors, events and administrative support, and cover for the Office Manager.

This role is full five days onsite at EQ Plaza, Jalan Sultan Ismail, and requires proactive, detail-oriented work with a focus on customer-facing tasks and internal operations.