Executive Admin & Office Operations

238 KONE Elevator (M) Sdn. B; Petaling Jaya; On-site; MYR 33,000 - 56,000; Full time

Benefits offered by this job

Career progression

Global organization

Learning & development

Fun colleagues

Open-minded leaders

Innovative culture

Employee engagement

Job summary

KONE Corporation in Malaysia is seeking an Admin & Executive Assistant to support office administration, facilities coordination, records management and policy compliance. You will handle calendar management, travel, procurement, vendor relations, events and internal communications while driving process improvements and administrative efficiency.

The role requires excellent organizational skills, strong English communication, MS Office proficiency, and a diploma or degree with 1–2 years of

Qualifications

• Diploma or Bachelor's Degree in Business Administration or related field.
• Minimum 1–2 years of administration/office support experience (advantage).
• Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Strong organizational and multitasking abilities.
• Excellent English communication skills, written and spoken.
• Discretion with confidential information; professional demeanor.

Responsibilities

• Manage administrative and receptionist duties per KBS scope.
• Provide administrative and operational support for office operations and facilities.
• Coordinate procurement and finance activities: PR, PO, GR, invoices, payments, vendor management.
• Manage office facilities, assets, access controls, safety, maintenance, visitor arrangements.
• Coordinate onboarding, travel, hotel bookings, office supplies, and merchandise.
• Support events, town halls, employee engagement and internal communications.
• Maintain administrative records, reports, and compliance with policies.
• Provide calendar management, meeting coordination, travel, and expense claims.
• Monitor budgets, expenses, invoices, and payment status.
• Drive continuous improvement, digitalization, and automation of admin processes.
• Perform other duties as assigned.

Skills

Strong organizational skills

Multitasking abilities

Excellent English communication

Discretion with confidential info

Team player with customer focus

Self-driven and reliable

Education

Diploma or Bachelor's Degree in Business Administration or related field

Tools

Microsoft Office

Job description

KONE Corporation in Malaysia is seeking an Admin & Executive Assistant to support office administration, facilities coordination, records management and policy compliance. You will handle calendar management, travel, procurement, vendor relations, events and internal communications while driving process improvements and administrative efficiency.

The role requires excellent organizational skills, strong English communication, MS Office proficiency, and a diploma or degree with 1–2 years of