Administrative Assistant

Metacomp; Kuala Lumpur; On-site; MYR 36,000 - 58,000; Full time

Job summary

MetaComp Pte Ltd, based in Kuala Lumpur, is looking for an on-site Administration Executive to run day-to-day operations for the KL office. You will be the first point of contact for all admin matters and will work independently with the admin team.

The role covers office and facility management, procurement, admin coordination, safety, documentation, and cross-regional collaboration. Malaysian citizenship or PR is preferred; fluency in English and Bahasa Malaysia is required, with Mandarin a

Qualifications

• 2-4 years of office administration experience.
• Fluent in English and Bahasa Malaysia; conversational Mandarin is an advantage.
• Highly organised and detail-minded, resourceful and quick to learn.
• Able to work independently and make day-to-day decisions with minimal supervision.
• Comfortable with change and varied ad-hoc tasks.
• Service-oriented and proactive.

Responsibilities

• Manage daily office operations including premises maintenance, cleaning, pantry, utilities and security.
• Coordinate with landlord, building management, vendors and contractors; check invoices and resolve issues.
• Track stationery, pantry stock and fixed assets; run stock checks and keep asset records up to date.
• Support workspace changes and small office projects as required.
• Raise purchase requests, compare quotations and follow group procurement processes.
• Manage petty cash, reconcile vendor bills and track admin expenses against budget.
• Coordinate visitor arrangements, meeting room bookings, AV setup and on-site support.
• Prepare workstations, access cards, and onboarding arrangements for new joiners.
• Coordinate local company events, catering and logistics for workshops and team activities.
• Arrange local travel, transport and ad-hoc logistics for colleagues and visitors.
• Coordinate fire drills, first-aider arrangements and workplace safety matters.
• Ensure local admin practices follow group policies and local requirements.
• Keep vendor files, contracts, office records and admin documents organized.
• Prepare regular admin updates and expense reports.

Skills

English fluent

Bahasa Malaysia fluent

Mandarin (conversational)

Highly organised

Independent worker

Job description

MetaComp Pte Ltd is a leading Singapore-based digital payment solution provider, licensed and regulated by the Monetary Authority of Singapore (MAS) as a Major Payment Institution, to provide Digital Payment Token Services and Cross-border Payment Transfers. Operating under a P2B2C (platform-to-business, partners-to-clients) model, MetaComp provides its clients with an integrated end-to-end suite of services, empowering them to confidently enter the digital asset market with much-needed safety, security, and compliance assurance. Together with its parent company, Metaverse Green Exchange Pte. Ltd. (a MAS-licensed CMS holder permitted to carry out, inter alia, brokerage and custody services), MetaComp introduces its suite of services through CAMP (Client Assets Management Platform) which allow businesses to develop and scale their digital asset offerings through various products and/or services such as over-the-counter transactions, fiat payments, digital asset custody and prime brokerage.

Job Summary

We are looking for a KL-based Administration Executive to run day-to-day operations for our Kuala Lumpur office. As the only on-site admin, you will be the first point of contact for all admin matters in KL and will work independently, with close collaboration with the admin tea. We value ownership, learning agility and adaptability more than long tenure.

Key Responsibilities

Office & Facility Management

• Manage daily office operations, including premises maintenance, cleaning, pantry, utilities and security.
• Act as the main contact for the landlord, building management, vendors and contractors. Coordinate service requests, check invoices and resolve issues.
• Track stationery, pantry stock and fixed assets. Run regular stock checks and keep asset records up to date.
• Support workspace changes and small office projects when required.

Procurement & Expenses

• Raise purchase requests, compare quotations and follow group procurement and approval processes.
• Manage petty cash, reconcile vendor bills and track admin expenses against budget.

Admin Coordination

• Manage visitor arrangements, meeting room bookings, AV setup and on-site meeting support.
• Prepare workstations, access cards and admin arrangements for new joiners.
• Coordinate local company events, catering and logistics for workshops and team activities.
• Arrange local travel, transport and ad-hoc logistics for colleagues and visitors.

Health, Safety & Compliance

• Coordinate fire drills, first-aider arrangements and workplace safety matters.
• Ensure local admin practices follow group policies and local requirements.

Documentation & Reporting

• Keep vendor files, contracts, office records and admin documents organised.
• Prepare regular admin updates and expense reports as required.

Regional Collaboration

• Align local admin workflows with group and regional standards.
• Provide backup support to the group admin team on ad-hoc tasks when needed.

Requirements

• Malaysian citizen or permanent resident, based in Kuala Lumpur.
• 2-4 years of office administration experience, ideally including managing an office's admin independently.
• Fluent in English and Bahasa Malaysia. Conversational Mandarin is an advantage.
• Highly organised and detail-minded, resourceful and quick to learn.
• Able to work independently and make sound day-to-day decisions without close supervision.
• Comfortable with change and new processes, and willing to take on varied ad-hoc tasks.
• Service-oriented and proactive.

We are committed to creating an inclusive workplace where every individual feels respected, valued, and empowered to contribute. We celebrate diversity in all its forms-background, ethnicity, gender, identity, orientation, experience, and thought and believe it strengthens our culture and our work. We are proud to be an equal opportunity employer and do not discriminate on the basis of race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, disability, or any other protected characteristic.