Junior Project Management Office (PMO) Administrator

Logicalis; Kuala Lumpur; On-site; MYR 60,000 - 90,000; Full time

Job summary

Logicalis is seeking a proactive PMO Coordinator to support documentation, reporting, and governance across projects in Malaysia. You will help maintain RAID logs, prepare status dashboards, and coordinate meetings with key stakeholders.

With 2–5 years of admin or project support experience and solid MS Office skills, you will thrive in a fast-paced tech environment and contribute to continuous improvement of PMO processes.

Qualifications

• Bachelor's degree in Business Administration, Project Management, Information Technology, or a related field (or equivalent practical experience).
• 2 to 5 years of administrative experience, preferably within a corporate, tech, or project-driven environment.
• Proficient in Microsoft Office Suite, including Project, PowerPoint, Word, Excel and Visio

Responsibilities

• Maintain project documentation, project plans, logs, and templates in centralized repositories (e.g., SharePoint, Monday.com).
• Ensure version control and document accessibility for project teams and stakeholders.
• Assist in maintaining RAID logs under the guidance of senior team members.
• Assist in collecting, collating, and formatting weekly/monthly project status reports and dashboards.
• Track project milestones, schedules, and deliverables against established baselines.
• Support basic financial tracking, such as logging project expenses, processing invoices, or tracking resource allocations.
• Follow up with relevant stakeholders on outstanding items and pending actions
• Schedule project meetings, workshops, and steering committees, managing calendars and sending out agendas.
• Attend meetings to take accurate minutes, capture action items, and follow up with owners to ensure timely execution.
• Act as a point of contact for internal queries, facilitating smooth communication between project teams and stakeholders.
• Ensure projects comply with PMO methodologies, best practices, and governance frameworks.
• Help onboard new project resources by setting up system access, tools, and standard orientation packages.
• Support continuous improvement initiatives by identifying process inefficiencies or updating PMO templates

Skills

Organizational skills

Time management

Communication

Stakeholder coordination

Attention to detail

Education

Bachelor's degree in Business Administration, Project Management, Information Technology, or related field

Tools

Microsoft Office Suite

Microsoft Project

PowerPoint

Word

Excel

Visio

Monday.com

Microsoft Dynamics / D365 F&O

Job description

About Us

At Logicalis Asia Pacific, this is where you belong, grow, and thrive — at one of APAC’s leading AI-driven technology integrators.

As the Architects of Change™, we combine global expertise with local insight to help organisations accelerate their journey toward becoming AI-ready enterprises. With 7,000+ professionals across 30 territories and more than 10,000 clients worldwide, we deliver lifecycle services across cloud, connectivity, collaboration, cybersecurity, and managed services — providing real-time visibility and intelligence across our clients’ digital ecosystems.

You’ll belong as part of a collaborative regional team embedded within a global organisation. You’ll grow through hands‑on experience with the world’s leading technology partners, supported by investment in certifications, consulting capability, and cross‑border opportunity. And you’ll thrive in a culture built on inclusion, trust, and continuous improvement.

Logicalis is proud to be a Great Place to Work® Certified™ organisation across multiple APAC markets — because the commitment we bring to our clients belongs equally to our people.

Join us and help shape the future of technology across APAC.

Responsibilities

- Documentation & Information Management

• Maintain and organize project documentation, project plans, logs, and templates in centralized repositories (e.g., SharePoint, Monday.com).
• Ensure version control and document accessibility for project teams and stakeholders.
• Assist in maintaining Risk, Action, Issue, and Dependency (RAID) logs under the guidance of senior team members.

- Reporting & Data Tracking

• Assist in collecting, collating, and formatting weekly/monthly project status reports and dashboards.
• Track project milestones, schedules, and deliverables against established baselines.
• Support basic financial tracking, such as logging project expenses, processing invoices, or tracking resource allocations.
• Follow up with relevant stakeholders on outstanding items and pending actions

- Meeting Coordination & Communication

• Schedule project meetings, workshops, and steering committees, managing calendars and sending out agendas.
• Attend meetings to take accurate minutes, capture action items, and follow up with owners to ensure timely execution.
• Act as a point of contact for internal queries, facilitating smooth communication between project teams and stakeholders.

- PMO Governance & Process Support

• Ensure projects comply with PMO methodologies, best practices, and governance frameworks.
• Help onboard new project resources by setting up system access, tools, and standard orientation packages.
• Support continuous improvement initiatives by identifying process inefficiencies or updating PMO templates
  

Requirements

- Essential

• Bachelor’s degree in Business Administration, Project Management, Information Technology, or a related field (or equivalent practical experience).
• 2 to 5 years of administrative experience, preferably within a corporate, tech, or project-driven environment. (Previous internship or project coordination experience is a strong plus).
• Proficient in Microsoft Office Suite, including Project, PowerPoint, Word, Excel and Visio

- Skills & Competencies

• Exceptional organizational and time-management skills with the ability to handle multiple competing priorities.
• High attention to detail, especially regarding data accuracy and formatting.
• Strong verbal and written communication skills.
• Good Excel and data management skills, with the ability to maintain and analyze project-related data accurately.
• Strong interpersonal and stakeholder coordination skills, with the ability to communicate and follow up effectively with internal teams, vendors, and customers.

- Mindset

• Proactive, eager to learn, adaptable, and comfortable working in a fast-paced environment.

- Desirable

• Working experience with Microsoft Dynamics, Microsoft D365 F&O, Monday.com

At Logicalis, we are committed to creating a diverse and inclusive workplace where everyone can thrive.