Aspiring PMO Coordinator for AI-Driven Projects

Logicalis; Kuala Lumpur; On-site; MYR 60,000 - 90,000; Full time

Job summary

Logicalis is seeking a proactive PMO Coordinator to support documentation, reporting, and governance across projects in Malaysia. You will help maintain RAID logs, prepare status dashboards, and coordinate meetings with key stakeholders.

With 2–5 years of admin or project support experience and solid MS Office skills, you will thrive in a fast-paced tech environment and contribute to continuous improvement of PMO processes.

Qualifications

• Bachelor's degree in Business Administration, Project Management, Information Technology, or a related field (or equivalent practical experience).
• 2 to 5 years of administrative experience, preferably within a corporate, tech, or project-driven environment.
• Proficient in Microsoft Office Suite, including Project, PowerPoint, Word, Excel and Visio

Responsibilities

• Maintain project documentation, project plans, logs, and templates in centralized repositories (e.g., SharePoint, Monday.com).
• Ensure version control and document accessibility for project teams and stakeholders.
• Assist in maintaining RAID logs under the guidance of senior team members.
• Assist in collecting, collating, and formatting weekly/monthly project status reports and dashboards.
• Track project milestones, schedules, and deliverables against established baselines.
• Support basic financial tracking, such as logging project expenses, processing invoices, or tracking resource allocations.
• Follow up with relevant stakeholders on outstanding items and pending actions
• Schedule project meetings, workshops, and steering committees, managing calendars and sending out agendas.
• Attend meetings to take accurate minutes, capture action items, and follow up with owners to ensure timely execution.
• Act as a point of contact for internal queries, facilitating smooth communication between project teams and stakeholders.
• Ensure projects comply with PMO methodologies, best practices, and governance frameworks.
• Help onboard new project resources by setting up system access, tools, and standard orientation packages.
• Support continuous improvement initiatives by identifying process inefficiencies or updating PMO templates

Skills

Organizational skills

Time management

Communication

Stakeholder coordination

Attention to detail

Education

Bachelor's degree in Business Administration, Project Management, Information Technology, or related field

Tools

Microsoft Office Suite

Microsoft Project

PowerPoint

Word

Excel

Visio

Monday.com

Microsoft Dynamics / D365 F&O

Job description

Logicalis is seeking a proactive PMO Coordinator to support documentation, reporting, and governance across projects in Malaysia. You will help maintain RAID logs, prepare status dashboards, and coordinate meetings with key stakeholders.

With 2–5 years of admin or project support experience and solid MS Office skills, you will thrive in a fast-paced tech environment and contribute to continuous improvement of PMO processes.