Junior Project Management Office (PMO) Administrator

Logicalis GmbH; Kuala Lumpur; On-site; MYR 60,000 - 90,000; Full time

Job summary

Logicalis Asia Pacific is seeking a diligent PMO Administrator to support project governance and documentation across our regional teams. You will maintain project plans, RAID logs, and centralized repositories, coordinate meetings, and help ensure on-time delivery by tracking milestones and action items.

The role requires a bachelor's degree and 2–5 years of administrative experience, with strong MS Office skills (Project, PowerPoint, Word, Excel, Visio).

Qualifications

• Essential Bachelor's degree in Business Administration, Project Management, Information Technology, or related field; 2–5 years of administrative experience.
• Proficient in Microsoft Office Suite, including Project, PowerPoint, Word, Excel and Visio.

Responsibilities

• Documentation & Information Management: maintain project docs, plans, logs, and templates; ensure version control and RAID logs.
• Reporting & Data Tracking: collect and format status reports and dashboards; track milestones and deliverables; assist in basic financial tracking.
• Meeting Coordination & Communication: schedule meetings, take minutes, capture actions, and liaise with teams and stakeholders.
• PMO Governance & Process Support: ensure alignment with PMO methodologies; onboard resources and promote continuous improvement.

Skills

Microsoft Office

Project

PowerPoint

Word

Excel

Visio

Stakeholder coordination

Education

Bachelor's degree

Tools

Monday.com

Microsoft Dynamics

Microsoft D365 F&O

Job description

About Us

At Logicalis Asia Pacific, this is where you belong, grow, and thrive - at one of APAC's leading AI-driven technology integrators. As the Architects of Change, we combine global expertise with local insight to help organisations accelerate their journey toward becoming AI-ready enterprises. With 7,000+ professionals across 30 territories and more than 10,000 clients worldwide, we deliver lifecycle services across cloud, connectivity, collaboration, cybersecurity, and managed services - providing real-time visibility and intelligence across our clients' digital ecosystems. You'll belong as part of a collaborative regional team embedded within a global organisation. You'll grow through hands-on experience with the world's leading technology partners, supported by investment in certifications, consulting capability, and cross-border opportunity. And you'll thrive in a culture built on inclusion, trust, and continuous improvement. Logicalis is a Great Place to Work Certified organisation across multiple APAC markets - because the commitment we bring to our clients belongs equally to our people. Join us and help shape the future of technology across APAC.

Responsibilities

• Documentation & Information Management Maintain and organize project documentation, project plans, logs, and templates in centralized repositories (e.g., SharePoint, Monday.com). Ensure version control and document accessibility for project teams and stakeholders. Assist in maintaining Risk, Action, Issue, and Dependency (RAID) logs under the guidance of senior team members.
• Reporting & Data Tracking Assist in collecting, collating, and formatting weekly/monthly project status reports and dashboards. Track project milestones, schedules, and deliverables against established baselines. Support basic financial tracking, such as logging project expenses, processing invoices, or tracking resource allocations. Follow up with relevant stakeholders on outstanding items and pending actions.
• Meeting Coordination & Communication Schedule project meetings, workshops, and steering committees, managing calendars and sending out agendas. Attend meetings to take accurate minutes, capture action items, and follow up with owners to ensure timely execution. Act as a point of contact for internal queries, facilitating smooth communication between project teams and stakeholders.
• PMO Governance & Process Support Ensure projects comply with PMO methodologies, best practices, and governance frameworks. Help onboard new project resources by setting up system access, tools, and standard orientation packages. Support continuous improvement initiatives by identifying process inefficiencies or updating PMO templates.

Requirements

• Essential Bachelor's degree in Business Administration, Project Management, Information Technology, or a related field (or equivalent practical experience). 2 to 5 years of administrative experience, preferably within a corporate, tech, or project-driven environment. (Previous internship or project coordination experience is a strong plus).
• Proficient in Microsoft Office Suite, including Project, PowerPoint, Word, Excel and Visio.

Skills & Competencies

• Exceptional organizational and time-management skills with the ability to handle multiple competing priorities. High attention to detail, especially regarding data accuracy and formatting.
• Strong verbal and written communication skills.
• Good Excel and data management skills, with the ability to maintain and analyze project-related data accurately.
• Strong interpersonal and stakeholder coordination skills, with the ability to communicate and follow up effectively with internal teams, vendors, and customers.

Mindset

• Proactive, eager to learn, adaptable, and comfortable working in a fast-paced environment.

Desirable

• Working experience with Microsoft Dynamics, Microsoft D365 F&O, Monday.com

At Logicalis, we are committed to creating a diverse and inclusive workplace where everyone can thrive.

Logicalis is an international solutions provider of digital services currently accelerating the digital transformation of its 10,000 customers around the world. Through a globally connected network of specialist hubs, sector-leading experts (in education, financial services, government, healthcare, manufacturing, professional services, retail and telecommunications) and strategic partnerships (including Cisco, Microsoft, HPE, IBM, NetApp, Oracle, ServiceNow, and VMware), Logicalis has more than 6,500 employees focused on understanding customer priorities and enhancing their experience. As Architects of Change, Logicalis’ focus is to design, support, and execute customers’ digital transformation by bringing together their vision with its technological expertise and industry insights. The company, through its deep knowledge in key IT industry drivers such as Security, Cloud, Data Management and IoT, can address customer priorities such as revenue and business growth, operational efficiency, innovation, risk and compliance, data governance and sustainability. Logicalis Group, with annual revenues of $ 1.5 billion annually, maintains operations in Europe, North America, Latin America, Asia Pacific and Africa and is part of Datatec Group, which is listed on the Johannesburg Stock Exchange (JSE:DTC), with revenues of more than $ 4.1 Billion.