Junior Project Coordinator (Banking, Finance & IT)

Ceg; Kuala Lumpur; On-site; MYR 60,000 - 100,000; Full time

Job summary

Ceg in Malaysia is seeking a Project Coordinator to support client and stakeholder coordination, treasury and banking coordination, and project delivery support. You will convert requirements into structured deliverables, manage actions across meetings and maintain comprehensive trackers.

This role is based in Kuala Lumpur and involves coordinating with banks, advisers and vendors to ensure timely progress and clear accountability.

Qualifications

• Experience coordinating multiple project workstreams, stakeholders and deadlines.
• Strong organisational skills with attention to detail and trackers.
• Excellent written and spoken English for professional communications.
• Experience in professional services or similar environment.

Responsibilities

• Lead routine client and stakeholder discussions with clear decisions, actions, owners and next steps.
• Provide accurate visibility of progress, dependencies, risks and completion dates.
• Coordinate clients, internal teams, banks, advisers and vendors to avoid delays.
• Turn treasury requests into clear requirements with owners and target dates.
• Maintain trackers and records for actions, deadlines, risks, decisions and escalations.
• Adapt to changing priorities while keeping revised instructions and responsibilities documented.
• Produce meeting agendas and records capturing decisions and owners.

Skills

Client coordination

Stakeholder management

Executive reporting

MS Excel

PowerPoint

English proficiency

AI tools usage

Documentation

Time management

Tools

Microsoft PowerPoint

Microsoft Excel

Job description

Key outcomes and accountabilities

1. Client and stakeholder coordination

• Lead routine client and stakeholder discussions including leading calls towards clear decisions, actions, owners and next steps, progressively requiring less day-to-day Project Director intervention
• Provide accurate, timely visibility of progress, dependencies, outstanding requirements, risks and expected completion dates.
• Coordinate clients, internal teams, banks, advisers and vendors so that information, approvals, submissions and decisions move forward without avoidable delay.

2. Treasury and banking coordination

• Turn treasury and banking requests into clear requirements, owners, approval steps, dependencies and target dates, then track them through to completion.
• Prepare complete, accurate and submission-ready corporate, identification, ownership, tax, signatory and supporting documentation.
• Maintain reliable visibility of bank accounts, mandates, signatories, payment approvers, KYC items and unresolved bank queries; promptly **escalate** material gaps, restrictions or control concerns.

3. Project delivery support

• Convert project requirements into structured deliverables, milestones, owners, dependencies and target dates, and keep agreed actions moving between meetings.
• Coordinate meetings, communications, information requests, presentations, trackers, submission packs and decision materials to support timely delivery.
• Adapt to changing priorities while maintaining a clear record of revised instructions, decisions, responsibilities and deadlines.

4. Governance, documentation and action management

• Maintain current trackers covering actions, owners, deadlines, dependencies, risks, decisions, submissions and escalation points.
• Produce concise meeting agendas and records that capture decisions, actions, owners and target dates.
• Maintain accurate, consistently named and version-controlled records that support review, audit, absence cover and handover; handle confidential information only through approved channels.

5. Risk, escalation and improvement

• Identify operational, documentation, compliance, timing, stakeholder and delivery risks early; resolve routine issues within delegated authority.
• Escalate material matters with a concise statement of the issue, impact, actions taken, options and decision required, then track the agreed response to closure.
• Improve recurring work through practical checklists, templates, trackers and documented practices that reduce rework, errors and avoidable delay.

Success measures

• Routine requests and calls are handled confidently, with clear ownership and dependable updates.
• Documentation and submissions are complete, accurate and accepted with limited rework.
• Actions, risks and blockers are visible, escalated proportionately and progressed to closure.
• Project and treasury records remain reliable and usable during review, audit, handover or absence.
• Assigned deliverables are completed to the agreed quality and timetable, with fewer delays arising from unclear ownership or follow-up.

Decision rights and authority

The Project Coordinator may organise routine work, coordinate stakeholders, maintain records and trackers, and progress agreed actions within delegated instructions. The role has no authority to approve or release payments, sign banking or legal documentation, bind the Company or a client, accept commercial changes, or make representations on their behalf unless expressly delegated in writing.

Collaboration

Works closely with the Project Director, senior leadership, clients, internal teams, financial institutions, professional advisers and vendors. The role is expected to communicate effectively across cultures, time zones and levels of seniority.

Essential requirements

• Comfortable with working Monday – Friday 9am-6pm CET (3pm to 12am MYT).
• Good command of written and spoken English, with the ability to produce clear, concise and professional communications (through calls, emails, meeting notes etc).
• Experience coordinating multiple project workstreams, stakeholders, actions and deadlines in a professional services or comparable environment.
• Strong organisational judgement, attention to detail and ability to produce accurate trackers, records, presentations and submission packs.
• Good interpersonal and presentation skills, including confidence in communicating with an international audience.
• Working knowledge of Microsoft tools particularly PowerPoint and Excel.
• Comfortable using AI and digital tools to improve productivity, research, documentation and recurring workflows, with appropriate attention to accuracy and confidentiality.
• Ability to recognise risk, work within delegated authority, elevate appropriately and follow matters through to completion.

Desirable requirements

• Exposure to treasury, banking, KYC, AML process, mandates, signatory changes or corporate documentation.
• Experience supporting international clients or cross-border teams.
• Comfort improving recurring processes through templates, checklists, automation and AI-enabled workflows.

Growth scope

As you build knowledge and confidence in the role, you'll have the opportunity to take greater ownership of client and stakeholder interactions, manage defined workstreams end-to-end, contribute to project reporting and help improve the tools and processes we use to deliver our work.