Senior Executive (Research Programme)

Universiti Teknologi PETRONAS; Perak; On-site; MYR 60,000 - 100,000; Full time

Job summary

Universiti Teknologi PETRONAS is seeking a Senior Executive, Research Programme to coordinate consultancy and strategic projects within the Innovation & Ventures division. The role supports project tracking, documentation, financial processes, stakeholder communication, and governance in line with SOPs.

You will assist the Program Delivery Manager across project phases, ensuring timely execution, accurate reporting, and effective collaboration with internal teams and external consultants.

Qualifications

• Bachelor’s degree in Business, Management, Finance, or related field.
• 2–4 years of experience in project coordination, preferably within consultancy, innovation, or public-private sectors.
• Proficient in Microsoft Office; knowledge of budgeting, billing, and expenditure tracking is an added advantage.

Responsibilities

• Assist in tracking project progress, timelines, deliverables, and KPIs.
• Coordinate updates and maintain detailed project documentation in compliance with SOPs.
• Coordinate updates and maintain detailed project documentation in compliance with SOPs.
• Support the documentation and processing of project extensions and variation orders (VOs).
• Provide administrative and operational support to ensure timely project execution.
• Prepare presentations, status reports, and updates for internal and external stakeholders.
• Reporting & Analysis to improve internal reporting and analytics processes.

Skills

Project coordination

Stakeholder communication

Documentation

Budget tracking

MS Office

Power BI

Education

Bachelor’s degree in Business, Management, Finance, or related field

Tools

Microsoft Project

Trello

Asana

Monday.com

Job description

Job Purpose

The Senior Executive, Research Programme supports the effective coordination and monitoring of consultancy and strategic projects within the Innovation & Ventures division. The role is responsible for assisting in project tracking, documentation, financial processes, stakeholder communication, and ensuring adherence to internal SOPs and governance requirements. This position acts as a vital support role to the Program Delivery Manager to ensure smooth execution across all project phases.

Key Responsibilities:

Programme and Project Coordination & Monitoring

• Assist in tracking project progress, timelines, deliverables, and KPIs.
• Support the documentation and processing of project extensions and variation orders (VOs).
• Coordinate updates and maintain detailed project documentation in compliance with SOPs.
• Provide administrative and operational support to ensure timely project execution.

Programme and Project Delivery Management & Monitoring

• Execute and administer project management and monitoring mechanism to all active consultancy projects throughout the project life cycle.
• Ensure that all terms within the contract is being fulfilled which includes project schedule, budgeting and delivery.
• Collect, compile project milestone completion evidence and execute requisition for billing upon completion of project milestone for submission to Finance and monitor payment transaction by the client.
• Help track income collection status and coordinate with Finance to follow up on outstanding payments.
• Monitor project expenditure to ensure alignment with approved budgets and report any variances.

Governance & SOP Compliance

• Ensure documentation and processes adhere to internal SOPs and governance frameworks.
• Support the implementation and periodic updates of SOPs under the guidance of the Program Delivery Manager.
• Advocate compliance to external consultants and provide clarification on relevant rules and procedures.

Record Management and Reporting

• Prepare, compile, maintain and update all project records on department share drive and database for reporting purpose (KRI, KPI Cost Recovery, Professional Fees, income, Business Reporting, etc)
• Act as a point of contact for consultants and internal teams to support smooth project communication.
• Assist in preparing presentations, status reports, and updates for internal and external stakeholders.
• Reporting & Analysis. Contribute data and insights to improve internal reporting and analytics processes.

Qualification & Experience:

Education & Experience

• Bachelor’s degree in Business, Management, Finance, or related field.
• 2-4 years of experience in project coordination, preferably within consultancy, innovation, or public-private sectors.

Skills & Competencies

• Strong organizational skills and attention to detail.
• Familiarity with project management tools such as Microsoft Project, Trello, Asana, or Monday.com.
• Basic understanding of budgeting, billing, and expenditure tracking.
• Good written and verbal communication skills.
• Proficient in Microsoft Office (especially Excel, PowerPoint, and Word).
• Knowledge of Power BI or similar data visualization tools is an added advantage.
• Ability to work independently and as part of a cross-functional team.