JUNIOR HR & ADMIN EXECUTIVE

SAFE SHIELD SECURITY Sdn Bhd; Putrajaya; On-site; MYR 40,000 - 60,000; Full time

Job summary

SAFE SHIELD SECURITY Sdn Bhd is seeking a motivated Junior HR & Admin Executive to support HR and administrative functions. The role covers recruitment, payroll, records, and office operations, ideal for developing a career in both Human Resources and Administration within a fast-paced environment.

The successful candidate will assist in recruitment, onboarding, payroll, and HR documentation while maintaining confidentiality and accuracy.

Qualifications

• Bachelor’s Degree in Human Resources, Business Administration, Management, or related field.
• Basic understanding of HR principles, payroll processes, and employee administration.
• Proficient in Microsoft Office, especially Word and Excel.
• Strong organizational, time management, and multitasking skills.
• Good written and verbal communication skills.
• Ability to handle confidential information with integrity.
• Fresh graduates encouraged to apply.
• Previous internship in HR/Administration is an advantage.

Responsibilities

• Assist in recruitment process, including posting ads, screening applications, and coordinating interviews.
• Support onboarding and orientation for new employees.
• Maintain and update employee records and HR databases.
• Assist with payroll calculations and related HR documentation.
• Handle employee inquiries on payroll, leave, benefits, and HR matters.
• Prepare HR letters, memos, and official correspondence.
• Perform general administrative duties including filing, data entry, and record keeping.
• Manage office supplies, meetings, schedules, and procurement processes.
• Ensure proper upkeep of the office environment and documents.

Skills

MS Office

Word

Excel

Attention to detail

Time management

Communication skills

Education

Bachelor's Degree in HR/BA/Management

Job description

Jora Malaysia will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

We are seeking a motivated, detail-oriented, and well-organized Junior HR & Admin Executive to support the company’s human resources and administrative functions. The successful candidate will assist in recruitment, employee records, payroll and salary administration, employee support, office administration, documentation, and daily operational maters.

This role is ideal for an individual who is looking to develop a career in both Human Resources and Administration while gaining practical experience in a fast-paced working environment.

Key Responsibilities

Human Resources

Assist in the recruitment process, including preparing and posting job advertisements, screening applications, arranging interviews, and coordinating with candidates.

Support the onboarding and orientation process for new employees.

Maintain and update employee records, HR databases, and personnel files.

Assist with salary calculations, payroll preparation, and related HR documentation, ensuring accuracy and timely processing.

Assist in handling employee inquiries relating to payroll, leave, benefits, and other HR maters.

Support employee relations activities and assist in addressing employee concerns appropriately.

Prepare HR-related letters, memos, notices, and other official correspondence.

Assist with HR documentation, compliance, and statutory-related maters.

Maintain proper filing and confidentiality of employee and HR documents.

Support HR projects, initiatives, and other duties assigned by the supervisor or management.

Administration

Perform general administrative duties including filing, data entry, documentation, and record keeping.

Manage office supplies, inventory, and procurement processes.

Assist in organizing meetings, appointments, schedules, and related arrangements.

Prepare administrative letters, memos, reports, and other documents as required.

Handle incoming and outgoing correspondence, emails, and telephone calls professionally.

Assist other departments with administrative requirements when necessary.

Ensure proper upkeep of the office environment, equipment, and administrative resources.

Monitor and maintain proper organization of company documents and records.

Perform any other administrative or operational duties as assigned.

Requirements

Bachelor’s Degree in Human Resources, Business Administration, Management, or any related field.

Basic understanding of HR principles, payroll processes, employee administration, and general office procedures.

Proficient in Microsoft Office applications, particularly Microsoft Word and Excel.

Strong organizational, time management, and multitasking skills.

Good written and verbal communication skills.

Strong attention to detail and accuracy, particularly when handling payroll and employee records.

Ability to handle confidential information with integrity and discretion.

Good interpersonal skills and ability to work effectively with employees at different levels.

Able to work independently while also functioning effectively as part of a team.

Previous experience or internship in HR and/or administration will be an added advantage.

Fresh graduates are encouraged to apply.