Junior Central Customer Service

Wilhelmsen; Kuala Lumpur; On-site; MYR 36,000 - 58,000; Full time

Benefits offered by this job

Strategic KL location (KL Sentral)

5-day work week

International work environment

Learning & development opportunities

Job summary

Wilhelmsen in Kuala Lumpur is seeking an Order Processing Coordinator to join the Marine Products division. The role processes RFQs and POs, ensuring timely responses and adherence to SLA while supporting both GCS and LCS teams.

The ideal candidate holds a Diploma in any field, has 2–3 years of relevant experience in order fulfilment or logistics, and is fluent in English with strong MS Office skills. The position is based in KL with a structured Monday–Friday schedule and occasional rosters.

Qualifications

• Diploma in any field is required.
• 2–3 years of relevant work experience in order fulfilment, supply chain or logistics.
• Fluent in English (written and spoken).
• Proficient with MS Office and basic computer literacy.
• Ability to prioritise, meet deadlines and work well in a team.

Responsibilities

• Process customer RFQs and POs from the Global Customer Service mailbox.
• Assess urgency based on ETA, port, and customer type; escalate if needed.
• Inform LCS of irregularities related to RFQs/POs.
• Ensure customer requirements are addressed for each quote/order.
• Coordinate with Supply Chain/LCS to complete tasks within same day.
• Highlight process improvements to team leads/managers.
• Participate in team discussions and training.
• Work rostered Saturdays and public holidays if required.

Skills

Fluent English

MS Office

Time management

Attention to detail

Education

Diploma (any field)

Job description

Jora Malaysia will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

Join our global team for a career filled with opportunities to solve challenges both small and large, local and global, simple and complex.

Job title

Founded in Norway in 1861, Wilhelmsen is now a comprehensive global maritime group providing over half of the merchant fleet with essential products and services, along with supplying crew and technical management to the largest and most complex vessels ever to sail. Committed to shaping the maritime industry, we also seek to explore and develop new opportunities within the renewables, offshore and energy industries. Supporting a diverse and inclusive workplace, with thousands of colleagues in more than 70 countries, we take competence, sustainability, innovation, and unparalleled customer experiences one step further.

The position

We are looking for a Order Processing Coordinator who will join our Marine Products division.

The people at Wilhelmsen don’t just hold jobs here. They make the most innovative ideas a reality – and in the process, they shape the maritime industry. With one of the largest maritime networks in the world, we do work that makes an impact - if it floats, our products are probably on it.

Supplying marine consumables, products, and solutions to every conceivable vessel type, our Marine Products division includes the Unitor brand of products, Timm ropes, Unicool refrigerants, and Unitor and Nalfleet marine chemicals. Last year we made product deliveries to 27,500 vessels, at over 2,000 ports.

About the location

The position will be based in Kuala Lumpur office which is in the heart of city and easy to get to go by public transportation.

About the department

To process Customer’s Request for Quotation (RFQs) and Purchase Order (POs) in the Global Customer Service (GCS) mailbox

To ensure all enquiries within the mailbox are attended too within the agreed SLA

To provide administrative support to the GCS and LCS (local customer service) team

May receive assignments from senior support personnel as required

What you will be doing

Accept task from the group mailbox queue and process customer request for quotes (RFQ) and customer purchase orders (PO)

Ascertain the urgency of transaction based on ETA (Estimated Time Arrival)/ Port/Type of customer. For urgent transaction, needs to be completed ASAP or highlighted to LCS if unable to be completed within the agreed timeline

Keep LCS informed of any irregularities related to RFQs or POs of their customers in the note/email

Alert LCS that if the order value exceeds the existing authorized credit limit and policies

Actively use system for understanding on customer specific information and requirements

For each quote / order processed, ensure specific customer requirements are addressed

Follow up with Supply Chain / LCS for any outstanding tasks that are unable to be completed in the same day. Ensure all tasks are accounted for

Highlight improvements and process learnings to the team leads/ manager

Participate and contribute in team discussion and training

Performing miscellaneous job‑related duties as assigned

Accept assigned rostered work on Saturdays and Public holiday in the mailbox management for LCS

Accept assigned rostered overtime work, if required

Comply the standard process and protocol

What experience and skills required

Candidate must possess at least a Diploma in any fields

Candidate must be able to support AMB and India region work hours
Time: 1pm - 10pm (KL Time)
Days: AMB: Sun- Thur & INDIA: Mon - Sat (1/2 day)

At least 2 – 3 year(s) relevant work experience with order fulfilment/supply chain/logistic

Fluent in English - both writing and speaking

Required skill(s): Computer Literate (Good in MS Office)

Able to prioritize, customer oriented with excellent communication and interpersonal skills

Good planning and organizing skills

Good analytical skills, attention to detail and meticulous

Ability to work independently with minimal supervision, positive attitude and a good team player

Able to meet deadlines through good time management and allocation of priorities

Desire to succeed in a challenging environment and able to work under pressure

Pleasant character, resourceful & able to work with sincerity on own initiative

Your performance will be measured against

RFQ/PO response time

Agreed AOP and KPI’s

Work process efficiency

Minimum numbers of transactions completed per day

What we offer

• Strategic work location at KL Sentral with convenience travelling by Monorail, Rapid Kelana Jaya Line, MRT and KTM services as well as public buses.
• 5-days work week including complying with Malaysia’s Public Holiday
• International work environment and culture
• Great learning and development opportunities

Join our global team for a career filled with opportunities to solve challenges both small and large, local and global, simple and complex!