Central Customer Service Junior Coordinator

Wilhelmsen group; Kuala Lumpur; On-site; MYR 36,000 - 54,000; Full time

Job summary

Wilhelmsen in Kuala Lumpur is seeking a Central Customer Service Junior Coordinator, SEAO to support the Global Customer Service and Local Customer Service teams. The role handles RFQs and POs, prioritizes urgent transactions, and maintains clear communication with stakeholders.

You will use systems to access customer information, ensure adherence to SLAs, and contribute to process improvements while working in a busy, international environment.

Qualifications

• Diploma holder; fresh graduates or 2–3 years in order fulfillment, supply chain or logistics.
• Fluent in English and Mandarin (written and spoken).
• Proficient computer skills, especially MS Office.
• Strong planning, organizing and communication abilities.

Responsibilities

• Process RFQ and PO requests from the group mailbox.
• Assess transaction urgency based on ETA/port/customer; escalate if needed.
• Keep LCS informed of RFQ/PO irregularities via notes or email.
• Notify when order value exceeds credit limits or policies.
• Use systems to access customer information and requirements.
• Address customer-specific needs for each quote/order.
• Follow up with Supply Chain/LCS for same-day completion.
• Share improvements and learnings with team leads/manager.
• Participate in team discussions and training.
• Perform miscellaneous duties; roster Saturdays and public holidays.
• Accept overtime if required; comply with processes and protocols.

Skills

English (Fluent)

Mandarin (Fluent)

Customer focus

Time management

Education

Diploma in any fields

Tools

MS Office

Job description

Join our global team for a career filled with opportunities to solve challenges both small and large, local and global, simple and complex.

Job title

Central Customer Service Junior Coordinator, SEAO

Founded in Norway in 1861, Wilhelmsen is now a comprehensive global maritime group providing over half of the merchant fleet with essential products and services, along with supplying crew and technical management to the largest and most complex vessels ever to sail. Committed to shaping the maritime industry, we also seek to explore and develop new opportunities within the renewables, offshore and energy industries. Supporting a diverse and inclusive workplace, with thousands of colleagues in more than 70 countries, we take competence, sustainability, innovation, and unparalleled customer experiences one step further.

The position

We are looking for a Central Customer Service Junior Coordinator, SEAO who will join our Marine Products division.

The people at Wilhelmsen don’t just hold jobs here. They make the most innovative ideas a reality – and in the process, they shape the maritime industry. With one of the largest maritime networks in the world, we do work that makes an impact - if it floats, our products are probably on it.

Supplying marine consumables, products, and solutions to every conceivable vessel type, our Marine Products division includes the Unitor brand of products, Timm ropes, Unicool refrigerants, and Unitor and Nalfleet marine chemicals. Last year we made product deliveries to 27,500 vessels, at over 2,000 ports.

About the location

The position will be based in Kuala Lumpur office which is in the heart of city and easy to get to go by public transportation.

About the department

• To process Customer’s Request for Quotation (RFQs) and Purchase Order (POs) in the Global Customer Service (GCS) mailbox

• To ensure all enquiries within the mailbox are attended too within the agreed SLA

• To provide administrative support to the GCS and LCS (local customer service) team

• May receive assignments from senior support personnel as required

What you will be doing

• Accept task from the group mailbox queue and process customer request for quotes (RFQ) and customer purchase orders (PO)

• Ascertain the urgency of transaction based on ETA (Estimated Time Arrival)/ Port/Type of customer. For urgent transaction, needs to be completed ASAP or highlighted to LCS if unable to be completed within the agreed timeline

• Keep LCS informed of any irregularities related to RFQs or POs of their customers in the note/email

• Alert LCS that if the order value exceeds the existing authorized credit limit and policies

• Actively use system for understanding on customer specific information and requirements

• For each quote / order processed, ensure specific customer requirements are addressed

• Follow up with Supply Chain / LCS for any outstanding tasks that are unable to be completed in the same day. Ensure all tasks are accounted for

• Highlight improvements and process learnings to the team leads/ manager

• Participate and contribute in team discussion and training

• Performing miscellaneous job-related duties as assigned

• Accept assigned rostered work on Saturdays and Public holiday in the mailbox management for LCS

• Accept assigned rostered overtime work, if required

• Comply the standard process and protocol

What experience and skills required

• Candidate must possess at least a Diploma in any fields
• Open to fresh graduates and candidates with up to 2-3 years of relevant working experience in order fulfillment, supply chain, logistics, or a related field.
• Fluent in English - both writing and speaking
• Fluent in Mandarin - both writing and speaking
• Required skill(s): Computer Literate (Good in MS Office)
• Able to prioritize, customer oriented with excellent communication and interpersonal skills
• Good planning and organizing skills
• Good analytical skills, attention to detail and meticulous
• Ability to work independently with minimal supervision, positive attitude and a good team player
• Able to meet deadlines through good time management and allocation of priorities
• Desire to succeed in a challenging environment and able to work under pressure
• Pleasant character, resourceful & able to work with sincerity on own initiative

Your performance will be measured against

• RFQ/PO response time

• Agreed AOP and KPI’s

• Work process efficiency

• Minimum numbers of transactions completed per day

What we offer

• Strategic work location at KL Sentral with convenience travelling by Monorail, Rapid Kelana Jaya Line, MRT and KTM services as well as public buses.

• 5-days work week including complying with Malaysia’s Public Holiday

• International work environment and culture

• Great learning and development opportunities

Join our global team for a career filled with opportunities to solve challenges both small and large, local and global, simple and complex!

#LI-DNP

#WSS