Junior Central Customer Service

Wilh. Wilhelmsen Holding ASA; Kuala Lumpur; On-site; MYR 39,000 - 61,000; Full time

Benefits offered by this job

5-days work week

Great learning & development

Strategic KL Sentral location

Public holidays in Malaysia

Job summary

Wilhelmsen Holding ASA, Kuala Lumpur, seeks an Order Processing Coordinator to manage RFQ and PO requests. You will join the Marine Products division, processing customer inquiries and coordinating with LCS, GCS, and Supply Chain to meet timelines.

The role requires a Diploma and 2–3 years in order fulfilment or logistics, with strong English skills and good time management. Hours align with AMB/India regional times, based in KL.

Qualifications

• Diploma in any field required.
• Able to support AMB and India region work hours (KL Time) 1pm–10pm. Week schedules: AMB Sun–Thu; India Mon–Sat (half day).
• 2–3 years of relevant experience in order fulfilment/supply chain/logistics.
• Fluent in English (written and spoken).

Responsibilities

• Process RFQs and POs from the group mailbox.
• Adhere to SLA for mailbox enquiries.
• Provide admin support to GCS and LCS teams.
• Follow up with Supply Chain / LCS for pending tasks.
• Highlight improvements and share learnings with team leads.

Skills

Fluent English

MS Office

Communication skills

Time management

Planning & organizing

Education

Diploma or equivalent

Job description

Join our global team for a career filled with opportunities to solve challenges both small and large, local and global, simple and complex.

Job title Order Processing Coordinator– Wilhelmsen Marine Product, Kuala Lumpur

Founded in Norway in 1861, Wilhelmsen is now a comprehensive global maritime group providing over half of the merchant fleet with essential products and services, along with supplying crew and technical management to the largest and most complex vessels ever to sail. Committed to shaping the maritime industry, we also seek to explore and develop new opportunities within the renewables, offshore and energy industries. Supporting a diverse and inclusive workplace, with thousands of colleagues in more than 70 countries, we take competence, sustainability, innovation, and unparalleled customer experiences one step further.

The position

We are looking for a Order Processing Coordinator who will join our Marine Products division. The people at Wilhelmsen don’t just hold jobs here. They make the most innovative ideas a reality – and in the process, they shape the maritime industry. With one of the largest maritime networks in the world, we do work that makes an impact - if it floats, our products are probably on it. Supplying marine consumables, products, and solutions to every conceivable vessel type, our Marine Products division includes the Unitor brand of products, Timm ropes, Unicool refrigerants, and Unitor and Nalfleet marine chemicals. Last year we made product deliveries to 27,500 vessels, at over 2,000 ports.

About the location

The position will be based in Kuala Lumpur office which is in the heart of city and easy to get to go by public transportation.

About the department

To process Customer’s Request for Quotation (RFQs) and Purchase Order (POs) in the Global Customer Service (GCS) mailbox

To ensure all enquiries within the mailbox are attended too within the agreed SLA

To provide administrative support to the GCS and LCS (local customer service) team

May receive assignments from senior support personnel as required

What you will be doing

• Accept task from the group mailbox queue and process customer request for quotes (RFQ) and customer purchase orders (PO)
• Ascertain the urgency of transaction based on ETA (Estimated Time Arrival)/ Port/Type of customer. For urgent transaction, needs to be completed ASAP or highlighted to LCS if unable to be completed within the agreed timeline
• Keep LCS informed of any irregularities related to RFQs or POs of their customers in the note/email
• Alert LCS that if the order value exceeds the existing authorized credit limit and policies
• Actively use system for understanding on customer specific information and requirements
• For each quote / order processed, ensure specific customer requirements are addressed
• Follow up with Supply Chain / LCS for any outstanding tasks that are unable to be completed in the same day.
• Ensure all tasks are accounted for
• Highlight improvements and process learnings to the team leads/ manager
• Participate and contribute in team discussion and training
• Performing miscellaneous job-related duties as assigned
• Accept assigned rostered work on Saturdays and Public holiday in the mailbox management for LCS
• Accept assigned rostered overtime work, if required
• Comply the standard process and protocol

What experience and skills required

• Candidate must possess at least a Diploma in any fields
• Candidate must be able to support AMB and India region work hours Time: 1pm - 10pm (KL Time) Days: AMB: Sun- Thur & India: Mon - Sat (1/2 day)
• At least 2 – 3 year(s) relevant work experience with order fulfilment/supply chain/logistic
• Fluent in English - both writing and speaking

Desired skill(s)

• Computer Literate (Good in MS Office)
• Able to prioritize, customer oriented with excellent communication and interpersonal skills
• Good planning and organizing skills
• Good analytical skills, attention to detail and meticulous
• Ability to work independently with minimal supervision, positive attitude and a good team playern
• Able to meet deadlines through good time management and allocation of priorities
• Desire to succeed in a challenging environment and able to work under pressure
• Pleasant character, resourceful & able to work with sincerity on own initiative

Your performance will be measured against RFQ/PO response time

Agreed AOP and KPI’s

Work process efficiency

Minimum numbers of transactions completed per day

What we offer

• Strategic work location at KL Sentral with convenience travelling by Monorail, Rapid Kelana Jaya Line, MRT and KTM services as well as public buses.
• 5-days work week including complying with Malaysia’s Public Holiday International work environment and culture
• Great learning and development opportunities

About the company

Founded in Norway in 1861, Wilhelmsen is now a comprehensive global maritime group providing essential products and services to the merchant fleet, along with supplying crew and technical management to the largest and most complex vessels ever to sail. Committed to shaping the maritime industry, we also seek to develop new opportunities and collaborations in renewables, zero-emission shipping, and marine digitalisation. Supporting a diverse and inclusive workplace, with thousands of colleagues across more than 60 countries, we take innovation, sustainability and unparalleled customer experiences one step further.