ISO & Compliance Executive

Topmix Resources; Johor; On-site; MYR 42,000 - 60,000; Full time

Job summary

Topmix Resources is seeking an ISO Document Controller in Malaysia to manage SOPs, WI, and policy documents across HQ and branches. You will maintain document version control and support audits and compliance activities.

The role requires a Diploma and at least 2 years in compliance, safety coordination, or ISO documentation with excellent attention to detail and ability to handle multiple priorities in a fast-paced environment.

Qualifications

• Diploma in Business Administration or related field.
• At least 2 years in compliance, safety coordination, or ISO documentation.
• Strong attention to detail and follow-up discipline.
• Ability to manage multiple priorities under tight deadlines.

Responsibilities

• Monitor and coordinate day-to-day administrative, governance, sustainability, and risk-related activities across HQ and branches per company procedures.
• Coordinate communication between HQ and branches on administrative and compliance matters; maintain records and support audits, inspections, and compliance activities.
• Act as ISO Document Controller, maintaining SOPs, WI, policies, and version control, including approvals and branch updates.
• Maintain a centralized repository for all QMS and compliance documents; track readiness for ISO audits and address non-conformities (CAPA/CAPAR).
• Consolidate safety and incident reports, monitor action-plan closures, and report to management.

Skills

Document control

ISO documentation

Compliance coordination

Audit support

Record keeping

Education

Diploma in Business Administration / related field

Job description

Jora Malaysia will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

Monitor and coordinate day-to-day administrative, governance, sustainability, and risk-related activities across HQ and branches in accordance with company procedures.

Coordinate communication between HQ and branches on administrative and compliance matters, maintain proper records, and support audits, inspections, and compliance activities.

Act as ISO Document Controller, responsible for maintaining SOPs, Work Instructions (WI), policies, templates, and document version control, including document approval workflows and updates to branches.

Maintain a centralized repository for all QMS and compliance documents, track branch readiness for ISO audits, monitor non-conformities and CAPA/CAPAR progress, and ensure documentation is complete and audit-ready.

Liaise with HQ and branches on statutory, governance, safety, and compliance matters, including tracking certificate and service renewals (e.g. DOSH, JKKP, equipment certifications).

Consolidate safety and incident reports, monitor action-plan closures, and follow up with responsible parties.

Maintain group compliance trackers, highlight compliance gaps to management, and support coordination for safety inspections, committee meetings, and audit preparation.

Prepare monthly compliance summaries, ISO document trackers, and safety dashboards to support audits and management review.

Job Requirement

• Minimum Diploma in Business Administration, Management, Compliance, Occupational Safety & Health, or related field. (Additional certifications in ISO, Safety & Health will be an added advantage.)
• Minimum 2 years working experience in compliance, safety coordination, ISO documentation, or similar roles.
• High attention to detail, accuracy, and strong follow-up discipline.
• Organized, structured, and able to manage multiple priorities with tight deadlines.