ISO & Compliance Executive

Topmix Resources Sdn. Bhd.; Skudai; On-site; MYR 56,000 - 89,000; Full time

Job summary

Topmix Resources Sdn. Bhd. is seeking an ISO Document Controller to oversee SOPs, WI, policies, templates, and document version control across HQ and branches. The role requires coordinating governance, safety and compliance activities, supporting audits, inspections, and regulatory renewals, and maintaining a centralized repository to ensure audit readiness.

Strong organizational skills and the ability to manage multiple priorities with tight deadlines are essential for success in this role.

Qualifications

• Diploma in Business Administration, Management, Compliance, Occupational Safety & Health; ISO and Safety & Health certifications are a plus.
• Minimum 2 years in compliance, safety coordination, ISO documentation, or similar roles.
• High attention to detail, accuracy, and strong follow-up discipline.
• Organized and able to manage multiple priorities with tight deadlines.

Responsibilities

• Monitor and coordinate day-to-day administrative, governance, sustainability, and risk-related activities across HQ and branches.
• Coordinate communication between HQ and branches on administrative and compliance matters; maintain records and support audits.
• Act as ISO Document Controller; maintain SOPs, WI, policies, templates, and document version control.
• Maintain centralized repository for QMS and compliance documents; track ISO audits and CAPA progress.
• Coordinate safety, governance and compliance matters; track certificate renewals and equipment certifications.
• Consolidate safety and incident reports; monitor action-plan closures and assign follow-ups.
• Prepare compliance summaries, ISO trackers, and safety dashboards for audits and management review.

Skills

Administrative coordination

Governance

Compliance management

ISO document control

Audit support

Record keeping

Education

Diploma in Business Administration/Management/Compliance/OSH

Tools

Document management systems

Job description

Monitor and coordinate day-to-day administrative, governance, sustainability, and risk-related activities across HQ and branches in accordance with company procedures.

Coordinate communication between HQ and branches on administrative and compliance matters, maintain proper records, and support audits, inspections, and compliance activities.

Act as ISO Document Controller, responsible for maintaining SOPs, Work Instructions (WI), policies, templates, and document version control, including document approval workflows and updates to branches.

Maintain a centralized repository for all QMS and compliance documents, track branch readiness for ISO audits, monitor non-conformities and CAPA/CAPAR progress, and ensure documentation is complete and audit-ready.

Liaise with HQ and branches on statutory, governance, safety, and compliance matters, including tracking certificate and service renewals (e.g. DOSH, JKKP, equipment certifications).

Consolidate safety and incident reports, monitor action-plan closures, and follow up with responsible parties.

Maintain group compliance trackers, highlight compliance gaps to management, and support coordination for safety inspections, committee meetings, and audit preparation.

Prepare monthly compliance summaries, ISO document trackers, and safety dashboards to support audits and management review.

Job Requirement

• Minimum Diploma in Business Administration, Management, Compliance, Occupational Safety & Health, or related field. (Additional certifications in ISO, Safety & Health will be an added advantage.)
• Minimum 2 years working experience in compliance, safety coordination, ISO documentation, or similar roles.
• High attention to detail, accuracy, and strong follow-up discipline.
• Organized, structured, and able to manage multiple priorities with tight deadlines.