Inventory & Documentation Executive

MAAEZ SDN. BHD.; Kota Bharu; On-site; MYR 20,000 - 33,000; Full time

Job summary

MAAEZ SDN. BHD. in Kota Bharu seeks an Inventory Clerk to manage and maintain accurate stock records in Kota Bharu.

You will ensure physical stock aligns with ERP records, conduct regular stock counts, and coordinate with multiple departments to support warehouse operations. The ideal candidate has a diploma in a related field, 1–2 years of inventory or documentation experience, and strong Excel or Google Sheets skills.

Qualifications

• Minimum Diploma in Business Administration, Logistics, Supply Chain or related field.
• 1–2 years experience in inventory, warehouse or documentation
• Proficient in Microsoft Excel or Google Sheets
• Detail-oriented, systematic and attentive to detail
• Skilled in managing records and document filing
• Able to work with data, numbers and stock reports
• Good communication and follow-up skills
• Honest, responsible and able to work with minimum supervision
• Experience using inventory/ERP system is an advantage

Responsibilities

• Manage and update stock in & stock out records
• Ensure physical stock matches system records
• Conduct periodic stock count and stock reconciliation
• Check and record batch numbers and expiry dates of products
• Monitor stock near expiry, defect, damaged and returned items
• Manage documentation including PO, DO, invoice, stock transfer and receiving documents
• Ensure all documents are filed and easily traceable
• Prepare daily and monthly inventory reports
• Identify and report stock discrepancies
• Coordinate with Warehouse, Purchasing, Accounts, Operations and Outlet regarding stock and documents

Skills

Excel/Sheets

Data analysis

Stock reporting

Attention to detail

Documentation

Communication

Education

Diploma in Business Administration / Logistics / Supply Chain

Tools

Inventory/ERP system

Job description

This role involves managing and maintaining accurate inventory records, ensuring physical stock aligns with system records, and coordinating with multiple departments to support warehouse and inventory operations.

Key responsibilities

Manage and update stock in & stock out records

Ensure physical stock matches system records

Conduct periodic stock count and stock reconciliation

Check and record batch numbers and expiry dates of products

Monitor stock near expiry, defect, damaged and returned items

Manage documentation including PO, DO, invoice, stock transfer and receiving documents

Ensure all documents are filed and easily traceable

Prepare daily and monthly inventory reports

Identify and report stock discrepancies

Coordinate with Warehouse, Purchasing, Accounts, Operations and Outlet regarding stock and documents

About you

Minimum Diploma in Business Administration, Logistics, Supply Chain or related field

1–2 years experience in inventory, warehouse or documentation

Proficient in Microsoft Excel or Google Sheets

Detail-oriented, systematic and attentive to detail

Skilled in managing records and document filing

Able to work with data, numbers and stock reports

Good communication and follow-up skills

Honest, responsible and able to work with minimum supervision

Experience using inventory/ERP system is an advantage