Inventory Coordinator

Medifox DAN GmbH; Johor Bahru; On-site; MYR 42,000 - 66,000; Full time

Job summary

Medifox DAN GmbH is seeking an Inventory Coordinator in Malaysia to manage inventory accuracy across all warehouses and ensure material availability for manufacturing. You will work with 3PLs and internal teams to resolve discrepancies and drive corrective actions.

The role requires a Diploma in Warehouse, Logistics, or related field and at least 2 years of inventory management experience, with strong Excel and ERP (Oracle or SAP) skills.

Qualifications

• Diploma in Warehouse, Logistics, Supply Chain or related field required.
• Minimum 2 years of inventory management or warehousing experience.
• Experience with ERP systems (Oracle, SAP) and strong Excel skills.
• Fluent written and spoken English; good communication with stakeholders.

Responsibilities

• Oversee inventory accuracy across all country warehouses and ensure records match system transactions.
• Collaborate with 3PLs and internal teams to investigate discrepancies, perform root-cause analysis and implement corrective actions.
• Generate replenishment reports aligned to production plans to ensure material availability for manufacturing.
• Perform system inventory transactions including stock requests, adjustments, returns and transfers per policy.
• Conduct cycle counts and observation counts for internal and 3PL warehouses with variance analysis and escalation as needed.
• Coordinate with global inventory control to update procedures and SOPs.
• Manage requests for new sub-inventories and locators per governance.
• Support inventory audits and compliance activities to ensure readiness and accuracy of documentation.
• Monitor variances, ageing, and slow-moving stock; provide regular reporting to stakeholders.
• Assist in continuous improvement initiatives to enhance accuracy, efficiency and reliability.

Skills

Inventory management

Excel

ERP systems

English communication

Cross-functional teamwork

Education

Diploma in Warehouse, Logistics, or related

Tools

Oracle ERP

SAP ERP

Job description

Role Summary

A key team member to our Warehouse and Logistics Operations, the Inventory Coordinator partners closely with internal stakeholders and third-party logistics providers (3PLs) to maintain accurate inventory levels and inventory record integrity across all warehouses within the country. The role supports timely investigation and resolution of inventory discrepancies and ensures on-time material availability to manufacturing operations.

Let’s talk about Responsibilities

• Management of inventory accuracy across all warehouses in country, ensuring inventory records are accurate, complete, and aligned with system transactions.
• Partner with 3PL and internal departments to investigate inventory discrepancies, perform root cause analysis, and drive corrective actions.
• Generate inventory replenishment reports aligned to production plans to ensure timely material availability for manufacturing.
• Perform system inventory transactions including stock requests, adjustments, returns, and transfers in accordance with current company policies.
• Execute and govern cycle counts and observation counts for both internal and 3PL warehouses with specified regularity, including variance analysis and escalation where required.
• Collaborate with the global inventory control team to sustain, update, and improve inventory control procedures and standard operating processes.
• Manage requests for new sub-inventories and locators in line with company policies and system governance.
• Support inventory audits and compliance activities, ensuring audit readiness and documentation accuracy.
• Monitor inventory irregularities such as variances, ageing, and slow-moving stock, and provide regular solutioning and reporting internal stakeholders.
• Support continuous improvement initiatives to enhance inventory accuracy, process efficiency, and operational reliability.

Let’s talk about Qualifications and Experience

Required:

• Diploma in Warehouse, Logistics, Supply Chain Management, or a related discipline.
• At least 2 years of experience in inventory management, warehousing, or a related operations role.
• Experience working with ERP systems (e.g. Oracle, SAP, or similar).
• Strong proficiency in Microsoft Excel, including formulas, pivot tables, and data analysis and macro programming.
• Strong written and verbal communication skills in English.
• Ability to work independently while collaborating effectively with cross-functional teams and external partners.

Preferred:

• Experience working with 3PL-managed warehouses.
• Exposure to manufacturing or regulated environments (e.g. GMP, ISO).
• Experience with cycle counting, inventory reconciliation, and audit support.
• Basic knowledge of inventory best practices, internal controls, and continuous improvement principles.
• Experience using WMS or advanced inventory modules within ERP systems.

Why Join Us?

• Play a pivotal role in ensuring seamless inventory operations.
• Collaborate with a supportive team and global partners.
• Contribute to a high-performing and innovative manufacturing environment.

Joining us is more than saying “yes” to making the world a healthier place. It’s discovering a career that’s challenging, supportive and inspiring. Where a culture driven by excellence helps you not only meet your goals, but also create new ones. We focus on creating a diverse and inclusive culture, encouraging individual expression in the workplace and thrive on the innovative ideas this generates.