Inventory Administrator

Awagyu Sdn Bhd; Johor Bahru; On-site; MYR 28,000 - 45,000; Full time

Job summary

Jora Malaysia is seeking a detail-oriented Inventory Administrator to oversee stock levels and warehouse data. You will track shipments, conduct audits, and use an IMS to ensure data accuracy, helping minimize waste and prevent stockouts.

The role requires 1–3 years in inventory control, proficiency in Microsoft Excel and inventory management software, and strong analytical and communication skills. A Diploma or degree in Supply Chain, Logistics, or Business is a plus.

Qualifications

• 1–3 years of experience in inventory control, logistics, or warehouse administration.
• Advanced knowledge of Microsoft Excel and Inventory Management Software.
• Strong analytical ability to spot patterns and resolve discrepancies quickly.
• Clear verbal and written communication with vendors and internal departments.
• High level of accuracy in data entry and physical counting.
• High school diploma or GED; Associate’s or Bachelor’s degree in related fields is a plus.
• Mandarin proficiency required for supplier communications; English and Bahasa Malaysia for internal reporting.

Responsibilities

• Stock monitoring with real-time records of inventory movements using ERP or spreadsheet software.
• Data accuracy: conduct regular cycle counts and physical stock audits to reconcile system data with actual warehouse levels.
• Reporting: generate weekly/monthly inventory reports (turnover, shrinkage, slow-moving items) for management.
• Procurement support: monitor stock thresholds and place purchase orders for replenishment.
• Process improvement: identify discrepancies and suggest improvements to increase operational efficiency.
• Coordination: liaise between procurement, sales, and warehouse teams to ensure smooth product flow.
• Documentation: verify delivery notes, invoices, and shipping manifests for accuracy.

Skills

Inventory control

Logistics

Warehouse administration

Analytical skills

Communication

Attention to detail

Data accuracy

Education

High school diploma or GED

Associate or Bachelor’s degree in Supply Chain Management, Logistics, or Business Administration

Tools

Microsoft Excel

Inventory Management Software

Job description

Jora Malaysia will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

We are seeking a detail-oriented and organized Inventory Administrator to oversee our stock levels and warehouse data. You will be responsible for tracking incoming and outgoing shipments, conducting regular audits, and utilizing our Inventory Management System (IMS) to ensure data accuracy. The ideal candidate will streamline our logistics processes to minimize waste and prevent stockouts.

Job Summary

We are seeking a detail-oriented and organized Inventory Administrator to oversee our stock levels and warehouse data. You will be responsible for tracking incoming and outgoing shipments, conducting regular audits, and utilizing our Inventory Management System (IMS) to ensure data accuracy. The ideal candidate will streamline our logistics processes to minimize waste and prevent stockouts.

Key Responsibilities

• Stock Monitoring: Maintain real-time records of all inventory movements using ERP or spreadsheet software.

• Data Accuracy: Perform regular cycle counts and physical stock audits to reconcile system data with actual warehouse levels.

• Reporting: Generate weekly/monthly inventory reports (e.g., turnover rates, shrinkage, slow-moving items) for management.

• Procurement Support: Monitor stock thresholds and place purchase orders for replenishment when supplies run low.

• Process Improvement: Identify discrepancies in storage or handling procedures and suggest improvements to increase operational efficiency.

• Coordination: Act as a liaison between the procurement, sales, and warehouse teams to ensure seamless product flow.

• Documentation: Verify all delivery notes, invoices, and shipping manifests for accuracy before processing.

Required Skills & Qualifications

• Experience: 1–3 years of experience in inventory control, logistics, or warehouse administration.

• Technical Proficiency: Advanced knowledge of Microsoft Excel and experience with Inventory Management Software.

• Analytical Skills: Strong ability to spot patterns in data and resolve discrepancies quickly.

• Communication: Clear verbal and written communication skills for coordinating with vendors and internal departments.

• Attention to Detail: High level of accuracy in data entry and physical counting.

• Education: High school diploma or GED required; Associate’s or Bachelor’s degree in Supply Chain Management, Logistics, or Business Administration is a plus.

• Language Proficiency:

Mandarin (Fluent/Business Level): Required for direct communication with suppliers, manufacturers, and logistics partners in Chinese-speaking regions.

English & Bahasa Malaysia: Professional working proficiency for internal reporting and documentation.

Working Conditions

• Office environment with frequent visits to the warehouse floor.

• May require occasional lifting of light items or extended periods of standing during physical audits.

Performance Metrics (KPIs)

When interviewing or setting goals for this role, focus on these metrics:

• Inventory Accuracy Rate: Percentage match between system records and physical stock.

• Stockout Frequency: Number of times an item was unavailable for customer/internal orders.

• Shrinkage Rate: Value of missing/damaged inventory over a set period.

• Order Processing Time: Time taken to reconcile and update stock after a shipment arrives.