Supply Chain Clerk

Swang Chai Chuan Sdn Bhd (Mentakab); Puchong; On-site; MYR 27,000 - 40,000; Full time

Benefits offered by this job

Opportunities for promotion

Job summary

Swang Chai Chuan Sdn Bhd (Mentakab) is seeking an organized inventory administrator to handle stock balance updates, branch allocations, and interbranch transfers. You will generate reports, monitor stock levels, and ensure timely procurement to support production and sales.

Ideal candidates have at least 1 year of clerical experience, strong Excel skills, and a keen eye for detail. The role offers clear progression and requires collaboration with internal teams and external suppliers.

Qualifications

• Min 1 year of clerical or administrative experience, preferably in inventory management or procurement.
• Proficient in Microsoft applications, especially advanced Excel.
• Basic data analysis skills preferred.
• Strong attention to detail and accuracy in data entry and recordkeeping.
• Excellent organizational and time management skills with the ability to prioritize tasks.
• Strong communication and interpersonal skills for collaborating with internal teams and external stakeholders.
• Knowledge of inventory management, procurement processes, and import/export regulations is desirable.

Responsibilities

• Regularly update stock balance records to monitor stock levels and movement.
• Allocate stock to branches to prevent overstocking and ensure optimal inventory levels.
• Facilitate internal stock transfers to support stock rotation and minimize wastage.
• Conduct goods receiving processes to update system balances accurately.
• Perform random checks for physical stock and expiry dates to ensure inventory accuracy and quality control.
• Collaborate with branches to facilitate interbranch stock transfers and optimize inventory distribution.
• Issue purchase orders for production and warehouse purchasing needs, ensuring timely procurement of materials.
• Follow up on order deliveries and estimate arrival times to update the sales team and ensure customer satisfaction.
• Monitor order statuses and coordinate with suppliers and logistics partners to expedite deliveries as needed.
• Generate reports on actual sales data and average monthly sales to provide insights into stock movement and sales trends.
• Analyze inventory data to identify slow-moving items and nearly expired stock, facilitating proactive inventory management decisions.
• Order packaging materials for production needs and maintain safety stock levels to support uninterrupted production processes.
• Update import and selling records to ensure compliance with regulatory requirements and maintain accurate documentation.

Skills

Inventory management

Advanced Excel

Data entry

Attention to detail

Organizational skills

Time management

Communication skills

Tools

Microsoft Office

Job description

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• Regularly update stock balance records to monitor stock levels and movement.
• Allocate stock to branches to prevent overstocking and ensure optimal inventory levels.
• Facilitate internal stock transfers to support stock rotation and minimize wastage.
• Conduct goods receiving processes to update system balances accurately.
• Perform random checks for physical stock and expiry dates to ensure inventory accuracy and quality control.
• Collaborate with branches to facilitate interbranch stock transfers and optimize inventory distribution.
• Issue purchase orders for production and warehouse purchasing needs, ensuring timely procurement of materials.
• Follow up on order deliveries and estimate arrival times to update the sales team and ensure customer satisfaction.
• Monitor order statuses and coordinate with suppliers and logistics partners to expedite deliveries as needed.
• Generate reports on actual sales data and average monthly sales to provide insights into stock movement and sales trends.
• Analyze inventory data to identify slow-moving items and nearly expired stock, facilitating proactive inventory management decisions.
• Order packaging materials for production needs and maintain safety stock levels to support uninterrupted production processes.
• Update import and selling records to ensure compliance with regulatory requirements and maintain accurate documentation.

REQUIREMENT:

• Min 1 years of working experience in clerical or administrative roles, preferably in inventory management or procurement.
• Proficient in Microsoft application especially advanced excel
• Basic analysis skill preferable
• Strong attention to detail and accuracy in data entry and recordkeeping.
• Excellent organizational and time management skills with the ability to prioritize tasks effectively
• Basic analysis skill preferable
• Strong communication and interpersonal skills for collaborating with internal teams and external stakeholders.
• Knowledge of inventory management principles, procurement processes, and import/export regulations is desirable.

Job Type: Full-time

• Opportunities for promotion