Project Secretary / Project Support

Gussmann Technologies Sdn Bhd; Kuala Lumpur; On-site; MYR 36,000 - 72,000; Full time

Job summary

Gussmann Technologies Sdn Bhd in Kuala Lumpur is seeking a responsible and organized Project Secretary / Project Support to bolster the project team with documentation, coordination, submission and follow-up tasks. The role will be based in Kuala Lumpur and support projects across Malaysia.

Key duties include preparing documents, quotations and tender materials, drafting correspondence, tracking deadlines, and assisting with meetings and project reports.

Qualifications

• Basic written and spoken Mandarin, Chinese, English and Bahasa Malaysia.
• Experience in administration, project support, documentation or coordination will be an advantage.
• Familiar with Microsoft Word, Excel and PowerPoint.
• Organized and able to keep track of documents, deadlines and follow-up items.
• Able to communicate with different departments, customers and external parties.

Responsibilities

• Prepare, format and organize project documents, letters, reports and submission documents.
• Assist in preparation of quotations, proposals, tender documents and supporting documents.
• Draft simple letters, emails, memos and project correspondence.
• Follow up on document submissions, approvals, signatures, delivery and outstanding matters.
• Coordinate with project teams, engineers, customers, suppliers and other parties.
• Maintain proper project filing, document records and submission status.
• Track project deadlines, document expiry dates and required follow-up actions.
• Assist with meeting arrangements, meeting minutes and project reports.
• Support project teams located in different states throughout Malaysia.
• Coordinate courier, document delivery and administrative matters for nationwide projects.

Skills

Mandarin

English

Bahasa Malaysia

Education

Minimum SPM / Certificate / Diploma

Tools

Word

Excel

PowerPoint

Job description

We are looking for a responsible and organized Project Secretary / Project Support to support our project team in documentation, coordination, submission and follow-up activities. The position will be based in Kuala Lumpur, but will provide administrative and documentation support for projects throughout Malaysia.

Key responsibilities

Prepare, format and organize project documents, letters, reports and submission documents.

Assist in preparation of quotations, proposals, tender documents and supporting documents.

Draft simple letters, emails, memos and project correspondence.

Follow up on document submissions, approvals, signatures, delivery and outstanding matters.

Coordinate with project teams, engineers, customers, suppliers and other parties.

Maintain proper project filing, document records and submission status.

Track project deadlines, document expiry dates and required follow-up actions.

Assist with meeting arrangements, meeting minutes and project reports.

Support project teams located in different states throughout Malaysia.

Coordinate courier, document delivery and administrative matters for nationwide projects.

About you

Minimum SPM / Certificate / Diploma or equivalent.

Previous experience in administration, project support, documentation or coordination will be an advantage.

Basic written and spoken Mandarin, Chinese , English and Bahasa Malaysia.

Able to prepare simple professional emails and letters.

Familiar with Microsoft Word, Excel and PowerPoint.

Comfortable using email, WhatsApp and other online communication tools.

Organized and able to keep track of documents, deadlines and follow-up items.

Responsible, careful and willing to learn.

Able to communicate with different departments, customers and external parties.

Able to work independently with guidance from the project team.

Gussmann Technologies Sdn Bhd is founded in1997, a Malaysian R & D specialist with expertise in developing and customizing hardware and software solutions. Focusing on our specialize area which includes: Enterprise Wireless Solution, Remote Telemetry System, Fleet Management Solution, Automatic Vehicle Locating System (AVLS), Fuel Monitoring System (FMSS), Haulage / Transport Management System. With latest and tested technologies and products together with the vast experience gained in implementation of projects, we are confidence to look forward to execute more demanding and challenging projects.

Gussmann Technologies Sdn Bhd is founded in1997, a Malaysian R & D specialist with expertise in developing and customizing hardware and software solutions. Focusing on our specialize area which includes: Enterprise Wireless Solution, Remote Telemetry System, Fleet Management Solution, Automatic Vehicle Locating System (AVLS), Fuel Monitoring System (FMSS), Haulage / Transport Management System. With latest and tested technologies and products together with the vast experience gained in implementation of projects, we are confidence to look forward to execute more demanding and challenging projects.