Admin Intern

Forest City Hotel; Gelang Patah; On-site; MYR 28,000 - 39,000; Full time

Benefits offered by this job

Free parking

Meal provided

Job summary

Forest City Hotel is seeking an Administrative Assistant to support daily procurement and related tasks in a dynamic team. You will assist with purchase requests, purchase orders, and payment applications, ensuring timely follow-up and accuracy.

You will handle staff reimbursements, invoices, and supporting documents; perform data entry in Excel, prepare summary sheets and reports; coordinate with Procurement, Finance, Hotel, Golf Club, Water Park, and other departments; assist with attendance

Responsibilities

• Assist with daily purchase requests, purchase orders, payment applications, supporting documents, and follow up on the approval process.
• Assist in processing staff petty purchase reimbursements, invoices, bills, and other supporting documents, ensuring the information is complete and accurate.
• Assist with daily administrative tasks such as document preparation, filing, data collection, and other duties assigned by the supervisor.
• Use Microsoft Excel to organize and update data, and assist in preparing summary sheets, comparison tables, and other reports.
• Assist in organizing partner bills, accounts receivable records, and consumption details, as well as checking the relevant documents.
• Communicate and coordinate with the Procurement, Finance, Hotel, Golf Club, Water Park, and other departments regarding procurement, payment, and administrative matters.
• Assist in organizing employee attendance records and handling attendance discrepancies.
• Assist with daily departmental tasks and other ad-hoc duties assigned by the supervisor.

Skills

Excel proficiency

Attention to detail

Communication

Multitasking

Tools

Microsoft Excel

Job description

Assist with daily purchase requests, purchase orders, payment applications, supporting documents, and follow up on the approval process.

2. Reimbursement & Document Handling

Assist in processing staff petty purchase reimbursements, invoices, bills, and other supporting documents, ensuring the information is complete and accurate.

3. Administrative Support

Assist with daily administrative tasks such as document preparation, filing, data collection, and other duties assigned by the supervisor.

4. Excel & Report Preparation

Use Microsoft Excel to organize and update data, and assist in preparing summary sheets, comparison tables, and other reports.

5. Billing & Accounts Receivable Support

Assist in organizing partner bills, accounts receivable records, and consumption details, as well as checking the relevant documents.

6. Cross-Department Coordination

Communicate and coordinate with the Procurement, Finance, Hotel, Golf Club, Water Park, and other departments regarding procurement, payment, and administrative matters.

Assist in organizing employee attendance records and handling attendance discrepancies.

8. Other Duties

Assist with daily departmental tasks and other ad-hoc duties assigned by the supervisor.

• Free parking
• Meal provided