Intern, Purchasing & Admin

Malayan Flour Mills Berhad; Pasir Gudang; On-site; MYR 30,000 - 55,000; Full time

Job summary

Malayan Flour Mills Berhad is seeking an Accounts Payable/Documentation Assistant to verify invoice documents and ensure accuracy before submission to HQ for payment processing. The role requires meticulous record-keeping and coordination with the finance team to settle related invoices.

The candidate will manage document matching in Esker, file hard copies, close GRNI reports on deadlines, and maintain records for non-PO invoices while supporting various admin tasks such as stationery and

Qualifications

• Degree or Diploma in Supply Chain Management/Administration/Purchasing/Logistics or equivalent.
• Experience in document checking and invoice processing is preferred.
• Familiar with Esker or similar invoicing tools.

Responsibilities

• Check and match information of documents in Esker and hard copies.
• Ensure all necessary documents are presented before HQ payment processing.
• Liaise with finance on payment of related invoices.
• Filing and safekeeping records to meet IRA/IRR requirements.
• Close GRNI report to meet Finance deadlines.
• Maintain records of non-PO invoices and track vessel invoices/Capex documents.
• Perform other tasks as directed by management.
• Handle issuance of stationery, uniforms, booking courier and hotel arrangements.

Skills

Documentation accuracy

Attention to detail

Communication with finance

Record keeping

Education

Degree or Diploma in Supply Chain/Administration/Purchasing/Logistics

Tools

Esker system

Excel

Job description

Checking of documentations (e.g. invoices/DO/ IRR / PO & statements) for accuracy in quantity and product value, follow up on the invoices/Dos/IRR and Posting status in Esker and to verify information accordingly for HQ AP.

Ensure that all necessary documents are presented and completed before sending to HQ for payment processing, liaise with finance department on the payment of related invoices/Company.

Accurately check & match information of all documents in the Esker system and hard copy documents matching accordingly.

Filing and safe keeping records of all hard copy documents to meet IRA requirement.

and Close GRNI report to meet Finance deadlines.

Keep record of non PO invoices and tracking the document in Excel file for vessel invoices/ Capex document before sending to HQ finance to process.

To perform any other tasks and assignments as directed by the management from time to time.

Issuance Stationary, uniforms , booking courier, booking hotel etc.

Qualification:

Degree or Diploma in Supply Chain Management/ Administration/ Purchasing/ Logistics or equivalent.

Established in 1961, Malayan Flour Mills Berhad (MFM) is the pioneer in the flour milling industry in Malaysia. MFM has grown to become the leading flour miller in Malaysia with presence in Vietnam and Indonesia. Over the years, we have expanded into poultry integration, aquaculture, and raw material trading. In FY24, the group revenue was RM3.12 billion.

With a workforce of 3,000, MFM has experienced significant growth both locally and regionally. Partnering with Tyson Food, Inc. and Toyota Tsusho Group, we aim to be a leading global halal food enterprise while pursuing sustainable development goals.

Building the workforce of the future... today. We invite you to join our team!

Established in 1961, Malayan Flour Mills Berhad (MFM) is the pioneer in the flour milling industry in Malaysia. MFM has grown to become the leading flour miller in Malaysia with presence in Vietnam and Indonesia. Over the years, we have expanded into poultry integration, aquaculture, and raw material trading. In FY24, the group revenue was RM3.12 billion.

With a workforce of 3,000, MFM has experienced significant growth both locally and regionally. Partnering with Tyson Food, Inc. and Toyota Tsusho Group, we aim to be a leading global halal food enterprise while pursuing sustainable development goals.

Building the workforce of the future... today. We invite you to join our team!