Intern, Human Resources

Ninja Van; Subang Jaya; On-site; MYR 13,392 - 20,088; Part time

Job summary

Ninja Van Malaysia is seeking an energetic HR Intern to support the HR team with daily administrative tasks and data handling in Subang Jaya.

You will assist in recruitment activities, interview scheduling, ATS data upkeep, and maintaining confidential employee records while gaining exposure to hiring strategies and training coordination.

Qualifications

• Bachelor's Degree or Diploma in Human Resources or Management.
• Proficient in Microsoft Office and Google Suite is a MUST.
• Outstanding communications and interpersonal skills.
• Excellent organizational and time management abilities.

Responsibilities

• Gather data and input into the overall hiring strategy to ensure diverse, qualified teams.
• Determine selection criteria by liaising with managers and staff.
• Advertise and source applicants via career pages, job platforms, social media, LinkedIn, and networks.
• Operate ATS and maintain data confidentiality.
• Plan interviews and assessments including screenings and in-person rounds.
• Assist in training planning and execution and participant follow-up.
• Be the minute taker for internal inquiries and gather misconduct evidence as needed.
• Update employee information in systems and revise org charts as required.
• Assist in filing documents and supporting HR activities.

Skills

Communication

Organizational skills

Time management

Multitasking

Education

Bachelor's Degree in HR Management

Diploma in Human Resources

Tools

Microsoft Office

Google Suite

Job description

Ninja Van is a tech-enabled logistics company on a mission to provide hassle-free delivery services for businesses of all sizes across Southeast Asia. Launched in 2014, we started operations in Singapore and have become the region's largest and fastest growing last-mile logistics company, partnering with over 35,000 merchants and delivering more than 1,000 parcels every minute across six countries.

At our core, we are a technology company that is disrupting a massive industry with cutting-edge software and operational concepts. Powered by algorithm-based optimisation, dynamic routing, end-to-end tracking and a data-driven approach, we provide best-of-class delivery services that delight both the shippers and end customers. But we are just getting started! We have much room for improvement and many ideas that will further shape the industry.

The Human Resources Intern will be required to perform various administrative tasks and support the HR department ‘s daily activity.

Requirements (Depending On The Assigned HR Functions)

• Gathering data Input into overall hiring strategy of the organization to ensure the teams consist of a diverse set of qualified individuals.
• Determine selection criteria for candidates by liaising with managers and other members of staff.
• Advertise and source applicants through various channels, such as company career page, job platforms, social media, LinkedIn, and other professional networks.
• Able to operate Applicant Tracking System (ATS) and maintain the confidential of the data
• Plan interview and selection procedures, including screening calls, assessments, and in-person interviews.
• Organizing and assisting in training planning and execution
• Following up with training participants and managers for evaluation
• Be the minute taker for any domestic inquiry process
• Gather evidence of misconduct and prepare report on activities happens
• Updating system with latest information of employees & related matters
• Prepare & revise departmental organization chart
• Assisting in filing employee’s documents into personal file & etc
• Actively involved in company’s activity/program
• Other tasks assigned by supervisor

Requirements

• Bachelor's Degree, Degree or Diploma in Human Resources Management or Management only.
• Proficient in Microsoft Office (excel) & Google Suite (spreadsheet & form) is a MUST
• Outstanding communications and interpersonal skills
• Excellent organizational and time management skills
• Ability to multitask and prioritize daily workload
• Possess own transportation as will be required to travel (Frequency:Low)