Intern, Credit Administration

OSK Holdings Berhad; Kuala Lumpur; On-site; MYR 89,000 - 134,000; Full time

Job summary

OSK Holdings Berhad, a diversified conglomerate, seeks a dedicated professional to manage financing documentation and related activities across documentation, disbursement, and compliance functions. The role involves coordinating with Credit Evaluation, Legal, Finance, and other departments to ensure timely processing and accurate records.

The successful candidate will uphold SOPs, regulatory requirements, and audit standards while supporting process improvements and system enhancements within

Responsibilities

• Prepare and review financing documentation to ensure completeness, accuracy, and compliance with approved financing terms and conditions.
• Verify supporting documents, customer information, and approval conditions prior to documentation and disbursement.
• Ensure all required documentation is obtained and properly executed before financing release.
• Follow up on pending documents and outstanding conditions to facilitate timely completion of financing files.
• Process financing disbursements in accordance with approved authority limits, procedures, and service standards.
• Perform pre-disbursement checks to ensure all approval conditions have been fulfilled.
• Ensure accurate processing of payments, settlement instructions, and disbursement transactions.
• Maintain proper records of all disbursement activities and supporting documentation.
• Ensure financing agreements, security documents, guarantees, and related documents are properly executed and maintained.
• Monitor the safekeeping, filing, and retrieval of original financing and security documents.
• Assist in stamping, registration, and other legal documentation requirements.
• Maintain accurate records and tracking of security documents.
• Ensure all activities comply with internal policies, SOPs, regulatory requirements, and audit standards.
• Conduct quality checks on documentation and transactions to minimise operational risks and errors.
• Escalate discrepancies, irregularities, or operational issues to supervisors for timely resolution.
• Support audit reviews, regulatory inspections as required.
• Ensure all tasks, documentation, financing agreements, stamping, registration, disbursement, and post-disbursement activities are completed within stipulated timelines to mitigate operational risks and avoid regulatory breaches, financial losses, potential fines, penalties, or adverse audit findings.
• Maintain accurate and complete financing records within the institution's systems.
• Ensure timely updating of customer, financing, and collateral information.
• Perform periodic reconciliation and verification of operational records.
• Ensure proper document retention and archival in accordance with company policies and regulatory requirements.
• Liaise with Credit Evaluation, Business Development, Finance, Legal, and other departments to facilitate smooth financing processing.
• Provide updates on documentation status, disbursement progress, and operational matters.
• Assist in resolving operational issues and customer-related enquiries within established service standards.
• Prepare operational reports relating to documentation, disbursement, and pending cases.
• Monitor and report ageing items, outstanding documentation, and operational exceptions.
• Assist management in compiling data for regulatory reporting, audits, and management information purposes.
• Participate in process improvement initiatives aimed at enhancing operational efficiency and service quality.
• Provide feedback on operational challenges and recommend improvements to workflows and controls.
• Support system enhancement testing and implementation activities when required.

Job description

1. Financing Documentation & Verification

Prepare and review financing documentation to ensure completeness, accuracy, and compliance with approved financing terms and conditions.

Verify supporting documents, customer information, and approval conditions prior to documentation and disbursement.

Ensure all required documentation is obtained and properly executed before financing release.

Follow up on pending documents and outstanding conditions to facilitate timely completion of financing files.

Process financing disbursements in accordance with approved authority limits, operational procedures, and service standards.

Perform pre-disbursement checks to ensure all approval conditions have been fulfilled.

Ensure accurate processing of payments, settlement instructions, and disbursement transactions.

Maintain proper records of all disbursement activities and supporting documentation.

3. Security Documentation Management

Ensure financing agreements, security documents, guarantees, and related documents are properly executed and maintained.

Monitor the safekeeping, filing, and retrieval of original financing and security documents.

Assist in ensuring stamping, registration, and other legal documentation requirements are completed within stipulated timelines.

Maintain accurate records and tracking of security documents.

4. Operational Control & Compliance

Ensure all activities comply with internal policies, Standard Operating Procedures (SOPs), regulatory requirements, and audit standards.

Conduct quality checks on documentation and transactions to minimise operational risks and errors.

Escalate discrepancies, irregularities, or operational issues to supervisors for timely resolution.

Support audit reviews, compliance assessments, and regulatory inspections as required.

Ensure all assigned tasks, documentation, financing agreements, stamping, registration, disbursement, and post-disbursement activities are completed within stipulated timelines to mitigate operational risks and avoid regulatory breaches, financial losses, potential fines, penalties, or adverse audit findings.

5. Record Management & Data Integrity

Maintain accurate and complete financing records within the institution's systems.

Ensure timely updating of customer, financing, and collateral information.

Perform periodic reconciliation and verification of operational records.

Ensure proper document retention and archival in accordance with company policies and regulatory requirements.

6. Stakeholder Coordination

Liaise with Credit Evaluation, Business Development, Finance, Legal, and other departments to facilitate smooth financing processing.

Provide updates on documentation status, disbursement progress, and operational matters.

Assist in resolving operational issues and customer-related enquiries within established service standards.

7. Reporting & Administrative Support

Prepare operational reports relating to documentation, disbursement, and pending cases.

Monitor and report ageing items, outstanding documentation, and operational exceptions.

Assist management in compiling data for regulatory reporting, audits, and management information purposes.

Participate in process improvement initiatives aimed at enhancing operational efficiency and service quality.

Provide feedback on operational challenges and recommend improvements to workflows and controls.

Support system enhancement testing and implementation activities when required.

OSK Holdings Berhad is a conglomerate with diversified business interests in Property Development and Investment, Financial Services, Construction, Industries and Hospitality. Its businesses are conducted via its subsidiaries OSK Property Holdings Bhd, PJ Development Holdings Bhd and OSK Capital Sdn Bhd.

Over the years, OSK Holdings has evolved from a financial services group with a regional presence across ASEAN and Hong Kong into a property and financial services conglomerate with businesses in Malaysia, Vietnam and Australia.

OSK Holdings first started its operations in 1963 as a stock broking company. It subsequently obtained a Universal Broker license in 2001 and was upgraded to an Investment Bank in 2007. In 2012, OSK Holdings sold its investment banking business to RHB Capital Berhad, in a transaction which resulted in OSK Holdings owning approximately 10% of RHB Capital's shares.

In 2015, OSK Holdings Berhad completed the merger exercise with its affiliate companies OSK Property Holdings Berhad and PJ Development Holdings Berhad which resulted in the company owning 99.99% and 89% respectively.

OSK Holdings takes a long term view on all its businesses and seeks to build a dynamic and progressive organisation that is led by people who are of good character, committed and highly skilled in their areas of expertise.

OSK Holdings Berhad is a conglomerate with diversified business interests in Property Development and Investment, Financial Services, Construction, Industries and Hospitality. Its businesses are conducted via its subsidiaries OSK Property Holdings Bhd, PJ Development Holdings Bhd and OSK Capital Sdn Bhd.

Over the years, OSK Holdings has evolved from a financial services group with a regional presence across ASEAN and Hong Kong into a property and financial services conglomerate with businesses in Malaysia, Vietnam and Australia.

OSK Holdings first started its operations in 1963 as a stock broking company. It subsequently obtained a Universal Broker license in 2001 and was upgraded to an Investment Bank in 2007. In 2012, OSK Holdings sold its investment banking business to RHB Capital Berhad, in a transaction which resulted in OSK Holdings owning approximately 10% of RHB Capital's shares.

In 2015, OSK Holdings Berhad completed the merger exercise with its affiliate companies OSK Property Holdings Berhad and PJ Development Holdings Berhad which resulted in the company owning 99.99% and 89% respectively.

OSK Holdings takes a long term view on all its businesses and seeks to build a dynamic and progressive organisation that is led by people who are of good character, committed and highly skilled in their areas of expertise.