Executive II, Property Management Services

OSK Property Holdings Berhad (A member of OSK Group); Kuala Lumpur; On-site; MYR 67,000 - 112,000; Full time

Job summary

OSK Realty Sdn Bhd, the property and facilities management arm under OSK Group, seeks an Executive II to oversee the property management services for the maintenance of common property. You will coordinate with vendors, tenants, and internal departments to ensure a safe, efficient environment and timely delivery of services.

The role involves managing invoices, access controls, contractor approvals, and quarterly stock-takes, while supporting ESG reporting and corporate administration for the

Responsibilities

• Oversee the property management services for common property maintenance.
• Communicate with vendors, obtain quotations, and prepare work orders.
• Assist with tenant relations, promotions, and coordination with departments.
• Record electricity and utility bills, assess usage, and generate tenant invoices.
• Issue and update building access cards; coordinate with GHR, Security and AS.
• Provide work permit and equipment declaration forms to contractors.
• Prepare insurance claim documents as required.
• Attend to tenants' complaints and ensure timely resolutions.
• Prepare quarterly stock-take reports for electrical and hardware items.
• Coordinate digital advertisements on lifts, lobbies and display screens.
• Generate procurement and service contracts, and liaise with Legal for documentation.
• Prepare tenant surveys and compile data for ESG reporting.
• Handle corporate admin tasks and rent/invoice processing for OSK group.
• Receive bookings for auditoriums and invoice accordingly.
• Assist in ESG and sustainability reporting activities.

Job description

Executive II, Property Management Services

OSK Realty Sdn Bhd is the property and facilities management arm under OSK Group. The company is responsible for managing and maintaining OSK-owned commercial properties, office buildings and facilities, ensuring a safe, efficient and high-quality environment for tenants, employees and visitors. Their scope covers building operations, facilities management, tenant relations, maintenance coordination, vendor management, asset upkeep and overall property administration.

Job Description

To oversee or assist the manager to oversee the property management services department for the management and maintenance of the common property.

Company Directory Signages - communicate with vendors/suppliers, get them to site visit, get quotations, liaise with tenants and prepare work orders.

Promotion Booth - communicate with staff or promoter, get them to visit the site, generate invoice, collect payment, refundable process (if any).

Festival Gift Purchase - coordinate with Tenant Relationship Management to determine the quantity and deliver the gifts to tenants ie; Angpow packet, Hari Raya hamper, notebook, calendar etc.

Electricity & utility bills, assessment fee, quit rent - record and distribute to tenants, generate invoice to tenant based on tenant usage.

Building Access Card - issue new cards to tenants, card replacement, update record, generate invoices, collect payment. Also coordinate with GHR, Security &vendor (AS) person in charge.

To provide work permit form/equipment declaration form to contractors for repair or upgrading works. Liaise with Leasing Department or Security Department and M&E team. Generate invoice for deposit if required.

Building insurance claim - to prepare required documentation.

To attend to tenants/customers complaint and rectified within the required timeframe.

Stock-take quarterly report for electrical and hardware items - to ensure stock-take data is ready within the timeline from M&E, to obtain approval.

Digital advertisement at lift-up projector, Ground floor & Level 2 lift lobby screen & Big TV - to liaise with vendor to upload, set a period to display, screen filter the display/advertisement, generate invoice, collect payment etc.

Procurement - to generate purchase order, work orders for contracted vendors.

Service contract renewal - to prepare management paper seeking approval, liaise with Legal Department for documentation etc. - MMM Digital, Target Media etc

Building survey (tenant survey, toilet, car park, gym) - to prepare the survey form, distribute to tenants, collect feedback, compile data for analysis, liaise with M&E to take action.

Corporate Admin - Additional work passed from other sister companies of OSK - submitting their rental invoice, utility bills, Astro, Unifi bills.

L11 Main Auditorium & Junior Auditorium booking - receive bookings either from tenants or the OSK department. For tenants will communicate, get them to visit the site, and generate invoice.

L8 OSK Wellness & Chillax Zone, Nursing Room - activation access card

To prepare payment through Remicle. Ensure all documents are in place for payment

Assist in the collection of recyclable items on a monthly basis. Ensure all relevant data is properly recorded and handed over for ESG reporting purposes.

To carry out any other duties as and when instructed by the Management from time to time.

Established in 1997, OSK Property (OSKP) develops residential, township and commercial projects located in strategic growth areas across the country. In 2015, a strategic decision was made to merge OSK Property Holdings (OSKP) and the property arm of PJ Development Holdings (PJD) under one business pillar, adopting one identity and coming under one brand - OSK Property. The consolidation of these two entities marks the coming together of complementary strengths, expertise and talents.

Established in 1997, OSK Property (OSKP) develops residential, township and commercial projects located in strategic growth areas across the country. In 2015, a strategic decision was made to merge OSK Property Holdings (OSKP) and the property arm of PJ Development Holdings (PJD) under one business pillar, adopting one identity and coming under one brand - OSK Property. The consolidation of these two entities marks the coming together of complementary strengths, expertise and talents.