Credit Administration Intern: Docs & Compliance

OSK Holdings Berhad; Kuala Lumpur; On-site; MYR 89,000 - 134,000; Full time

Job summary

OSK Holdings Berhad, a diversified conglomerate, seeks a dedicated professional to manage financing documentation and related activities across documentation, disbursement, and compliance functions. The role involves coordinating with Credit Evaluation, Legal, Finance, and other departments to ensure timely processing and accurate records.

The successful candidate will uphold SOPs, regulatory requirements, and audit standards while supporting process improvements and system enhancements within

Responsibilities

• Prepare and review financing documentation to ensure completeness, accuracy, and compliance with approved financing terms and conditions.
• Verify supporting documents, customer information, and approval conditions prior to documentation and disbursement.
• Ensure all required documentation is obtained and properly executed before financing release.
• Follow up on pending documents and outstanding conditions to facilitate timely completion of financing files.
• Process financing disbursements in accordance with approved authority limits, procedures, and service standards.
• Perform pre-disbursement checks to ensure all approval conditions have been fulfilled.
• Ensure accurate processing of payments, settlement instructions, and disbursement transactions.
• Maintain proper records of all disbursement activities and supporting documentation.
• Ensure financing agreements, security documents, guarantees, and related documents are properly executed and maintained.
• Monitor the safekeeping, filing, and retrieval of original financing and security documents.
• Assist in stamping, registration, and other legal documentation requirements.
• Maintain accurate records and tracking of security documents.
• Ensure all activities comply with internal policies, SOPs, regulatory requirements, and audit standards.
• Conduct quality checks on documentation and transactions to minimise operational risks and errors.
• Escalate discrepancies, irregularities, or operational issues to supervisors for timely resolution.
• Support audit reviews, regulatory inspections as required.
• Ensure all tasks, documentation, financing agreements, stamping, registration, disbursement, and post-disbursement activities are completed within stipulated timelines to mitigate operational risks and avoid regulatory breaches, financial losses, potential fines, penalties, or adverse audit findings.
• Maintain accurate and complete financing records within the institution's systems.
• Ensure timely updating of customer, financing, and collateral information.
• Perform periodic reconciliation and verification of operational records.
• Ensure proper document retention and archival in accordance with company policies and regulatory requirements.
• Liaise with Credit Evaluation, Business Development, Finance, Legal, and other departments to facilitate smooth financing processing.
• Provide updates on documentation status, disbursement progress, and operational matters.
• Assist in resolving operational issues and customer-related enquiries within established service standards.
• Prepare operational reports relating to documentation, disbursement, and pending cases.
• Monitor and report ageing items, outstanding documentation, and operational exceptions.
• Assist management in compiling data for regulatory reporting, audits, and management information purposes.
• Participate in process improvement initiatives aimed at enhancing operational efficiency and service quality.
• Provide feedback on operational challenges and recommend improvements to workflows and controls.
• Support system enhancement testing and implementation activities when required.

Job description

OSK Holdings Berhad, a diversified conglomerate, seeks a dedicated professional to manage financing documentation and related activities across documentation, disbursement, and compliance functions. The role involves coordinating with Credit Evaluation, Legal, Finance, and other departments to ensure timely processing and accurate records.

The successful candidate will uphold SOPs, regulatory requirements, and audit standards while supporting process improvements and system enhancements within