In-House Project and Document Coordinator

ProMinent Fluid Controls (M) Sdn Bhd; Subang Jaya; On-site; MYR 47,000 - 71,000; Full time

Benefits offered by this job

Hospitalisation insurance

Holiday entitlement

13th month salary

Job summary

ProMinent Fluid Controls (M) Sdn Bhd in Malaysia seeks an In-House Project and Document Coordinator to support the Project & Production Department. The role combines material/resource management, scheduling, data entry, purchasing via SAP, and documentation preparation for delivery dispatch notes.

As Document Controller, you will organize and secure project documents, maintain version control, and coordinate with engineers, managers and vendors to ensure timely submissions.

Qualifications

• Diploma or Bachelor's degree in Engineering, Business Administration, Information Management or related field.
• Proficient with Microsoft Office, Excel, and PDF management software.
• Good interpersonal and communication skills; fluent in English and Bahasa Malaysia.
• Knowledge of SAP is an advantage but not required.

Responsibilities

• Manage purchasing and movement of materials and track orders using SAP.
• Generate Delivery Notes for dispatch of orders.
• Maintain project documentation and ensure version control and secure storage.
• Coordinate document control procedures, file naming, and revisions.
• Track document changes and approvals with internal and external stakeholders.
• Ensure timely submission and distribution of documents with project engineers and managers.

Skills

Interpersonal skills

Communication skills

English language

Bahasa Malaysia language

Education

Diploma or Bachelor's degree in Engineering, Business Administration, Information Management

Tools

Microsoft Office

Microsoft Excel

PDF management

SAP

Job description

In-House Project and Document Coordinator

This role combines two key functions: In-House Project Coordination and Document Control.

As Project Coordinator, you will provide support for the Project & Production Department in terms of the management of material resources, scheduling, data entry and purchasing through ProMinent's resource planning software (SAP) as well as other administrative tasks such as documentation preparation for the delivery of goods through dispatch notes.

As Document Controller, you will manage the controlling, sorting, filing, storing, submission and retrieval of both electronic and hard copy documents produced by technical teams, consultants, contractors, and vendors.

Key responsibilities

Manage and coordinate the purchasing and movement of material goods / services as well as tracking the status of orders required by the Project & Production personnel through ProMinent's resource planning software (SAP)

Provide administrative support for the Project & Production Department by means of generating Delivery Notes for the dispatch of order related goods

Maintain and manage project documentation in compliance with company and project-specific requirements

Establish document control procedures, file naming conventions, and version control processes

Track document changes, revisions, and approvals throughout the document lifecycle

Coordinate with project engineers, managers, and contractors to ensure timely submission and distribution of documents

Control issuance and receipt of project documentation (e.g., drawings, specifications, datasheets, final documentation)

Ensure that all documents are accurate, up-to-date, and stored securely

Manage the document review and approval process with internal and external stakeholders

Maintain document logs and prepare regular status reports for management

About you

Diploma or Bachelor's degree in Engineering, Business Administration, Information Management, or a related field

Proficient in handling computers and key software required for Document Controlling purposes: Microsoft Office, Microsoft Excel, PDF management software (Adobe or equivalent)

Good interpersonal and communication skills

Language proficiency: English and Bahasa Malaysia

Knowledge with the SAP system is an advantage but can be learned with the job

For over 60 years, ProMinent has established itself as a trusted 1-stop solution partner for Chemical Feed, Pumps and Water Treatment systems. Headquartered in Germany, ProMinent is also the world’s largest manufacturer of metering pumps from 0.1 liter/hour to 60,000 liter/hour and pressures of up to 3,000 Bar. Our sales and service network spans over 100 countries supported by 55 subsidiaries and more than 60 distributors.

In Malaysia, ProMinent excels in Product Quality, Service and Availability. Our team of over 40 engineers and technicians along with a substantial inventory ensures that we uphold our Group tagline - “Ready for you. Anytime, anywhere.”

For over 60 years, ProMinent has established itself as a trusted 1-stop solution partner for Chemical Feed, Pumps and Water Treatment systems. Headquartered in Germany, ProMinent is also the world’s largest manufacturer of metering pumps from 0.1 liter/hour to 60,000 liter/hour and pressures of up to 3,000 Bar. Our sales and service network spans over 100 countries supported by 55 subsidiaries and more than 60 distributors.

In Malaysia, ProMinent excels in Product Quality, Service and Availability. Our team of over 40 engineers and technicians along with a substantial inventory ensures that we uphold our Group tagline - “Ready for you. Anytime, anywhere.”

Perks and benefits Group Hospitalisation Insurance & Medical benefit Observe all National & State holidays 13th month salary + Appraisal based reward system