Imaging Services Admin Coordinator

KPJ Healthcare Berhad; Kuala Lumpur; On-site; MYR 28,000 - 39,000; Full time

Job summary

KPJ Healthcare Berhad is seeking an Admin Assistant to support the Diagnostic Imaging Services by handling patient registration, scheduling, and clerical coordination to ensure smooth operations. You will register patients in KCIS/HITS, arrange imaging appointments, maintain records, assist front desk, support billing, and help coordinate reports while upholding confidentiality and data accuracy.

This role requires at least SPM or equivalent and strong communication, multitasking, and teamwork

Qualifications

• Minimum SPM or equivalent.
• Healthcare admin experience preferred.
• Proficient with medical records and scheduling systems.
• Good communication and teamwork.

Responsibilities

• Register patients accurately in KCIS/HITS with complete demographic, clinical, and billing information.
• Schedule imaging appointments and coordinate patient flow efficiently.
• Maintain organized documentation including patient records, imaging requests, and radiology reports.
• Attend to walk-in patients and respond to inquiries with clear information.
• Support billing by verifying payments with cashier and ensuring charges are captured.
• Assist radiographers with coordinating patient movement and safety.
• Dispatch radiology reports/films to clinics and departments promptly.
• Uphold patient confidentiality and data protection policies.
• Ensure data entry accuracy and timely updates of information.
• Monitor scheduling quality and follow up on delays or backlog.
• Coordinate report tracking and distribution to clinicians.
• Update clerical supplies inventory in liaison with Procurement/Admin.

Skills

Patient registration

Appointment scheduling

Front desk communication

Data entry

Clerical coordination

Attention to detail

Multitasking

Teamwork

Confidentiality

Education

SPM or equivalent

Tools

KCIS

HITS

Scheduling systems

Medical records software

Job description

KPJ Healthcare Berhad is seeking an Admin Assistant to support the Diagnostic Imaging Services by handling patient registration, scheduling, and clerical coordination to ensure smooth operations. You will register patients in KCIS/HITS, arrange imaging appointments, maintain records, assist front desk, support billing, and help coordinate reports while upholding confidentiality and data accuracy.

This role requires at least SPM or equivalent and strong communication, multitasking, and teamwork