Human Resources Operation Specialist

Lenovo; Petaling Jaya; On-site; MYR 60,000 - 90,000; Full time

Job summary

Lenovo, a leading global technology company, seeks a skilled HR Operations professional in Malaysia to oversee end-to-end onboarding/offboarding, benefits, and data management. The role drives expatriate/work permit processes and supports HR audits with accuracy and confidentiality.

The ideal candidate has a Bachelor’s degree in HR or related field and 3–5 years in HR Operations, with strong English communication and stakeholder management.

Qualifications

• Bachelor’s Degree in Human Resources, Business Administration, Management, or a related field.
• 3–5 years of experience in HR Operations, HR Administration, or a related HR function.
• Good knowledge of HR operations, employment practices, and Malaysia statutory requirements.
• Experience with expatriate/work permit processes and government authorities such as JTK and SOCSO is an advantage.
• Strong organizational, communication, stakeholder management, and problem-solving skills.
• Detail-oriented, proactive, reliable, and able to work independently while handling confidential information.
• Good command of written and spoken English.
• HR certification or professional HR qualification is an added advantage.

Responsibilities

• Manage end-to-end onboarding and offboarding, including HR documentation, communications, access, and admin requirements.
• Support administration of employee benefits and insurance, including claims/invoices, renewal, and knowledge updates.
• Maintain accurate employee data, HR records, reports, and communications including movements and probation.
• Manage expatriate and work permit processes, including government approvals and Employment Pass applications/renewals.
• Support HR audit and compliance activities, including headcount, remuneration reconciliation, and audit documentation.
• Coordinate site HR initiatives and employee engagement activities.
• Partner with internal stakeholders and government authorities to ensure smooth, compliant HR operations.

Skills

Organizational skills

Communication

Stakeholder management

Problem solving

Attention to detail

English proficiency

Education

Bachelor’s Degree in HR/Business Administration/Management

Job description

Manage end-to-end employee onboarding and offboarding, including HR documentation, employee communications, access, and administrative requirements.

Support the administration of employee benefits and insurance, including claims/invoices, annual renewal, employee communication, and HR knowledge updates.

Maintain accurate employee data, HR records, reports, and HR communications, including employee movements, probation, retirement, and other HR-related documentation.

Manage expatriate and work permit processes, including manpower projections, government approvals, Employment Pass applications/renewals, and compliance with statutory requirements.

Support HR audit and compliance activities, including headcount, insurance, remuneration reconciliation, and preparation of audit documentation.

Coordinate site HR initiatives and employee engagement activities, including employee communications, HR programs, and engagement events.

Partner with internal stakeholders and relevant government authorities to ensure smooth and compliant HR operations.

Job Requirements

Bachelor’s Degree in Human Resources, Business Administration, Management, or a related field.

3–5 years of experience in HR Operations, HR Administration, or a related HR function.

Good knowledge of HR operations, employment practices, and Malaysia statutory requirements.

Experience with expatriate/work permit processes and government authorities such as JTK and SOCSO is an advantage.

Strong organizational, communication, stakeholder management, and problem-solving skills.

Detail-oriented, proactive, reliable, and able to work independently while handling confidential information.

Good command of written and spoken English.

HR certification or professional HR qualification is an added advantage.

Lenovo is a US$34 billion personal technology company, the second largest PC maker worldwide and an emerging PC Plus leader.

Serving customers in more than 160 countries, Lenovo's business is built on product innovation, a highly-efficient global supply chain and strong strategic execution. Its product lines include a full range of commercial and consumer PCs, servers and workstations, and a family of mobile internet devices including smartphones and tablets.

The "Protect and Attack" strategy is a key of Lenovo's success, and the right strategy for a PC Plus world. It is driving record market share, improved profitability and a more balanced business for Lenovo.