Human Resources (Fresh Graduate)

Inspidea; Petaling Jaya; On-site; MYR 36,000 - 60,000; Full time

Job summary

Inspidea is seeking a reliable HR executive in Malaysia to join our team. You will handle payroll, incentives, contract generation, and data maintenance while ensuring compliance with labour laws.

The ideal candidate can learn quickly, communicate across three languages, and thrive in a confidential environment. This full-time role involves data entry, reporting, and process improvement across HR functions.

Qualifications

• Bachelor-level education in Business Administration, Finance, HR, or related field.
• Experience in payroll and HR processing is preferred.
• Must be fluent in English, Bahasa Malaysia and Mandarin.

Responsibilities

• Maintain employee data and records accurately and systematically.
• Generate employee contracts, offers, and related documents.
• Resolve contract issues and respond to inquiries.
• Enter and maintain leaves and attendance data.
• Handle payroll, incentives, and staff inquiries related to attendance and benefits.
• Conduct workplace investigations, disciplinary actions, and terminations.
• Prepare periodic HR reports for management review.
• Support HR processing tasks as needed.
• Ensure compliance with labour laws and external requirements.

Skills

Multilingual

Interpersonal skills

Discretion

Team player

Education

Business/HR related degree

Tools

Payroll software

Job description

Are you up for a new challenge? We are looking for a reliable HR executive to join our team.

We are looking for an HR professional who is willing learn and loves dealing with HR processing roles such as payroll, incentives, contract generation, and data maintenance.

HERE'S WHAT YOU WILL BE DOING:

• To ensure employee data and records are maintained correctly, accurately, and systematically at all times.
• Generate employee contracts, letters of offer, and other documentation (in print and by email) pertaining to staff confirmation, termination, disciplinary, promotion, incentives, and bonuses
• Resolving employee contract issues and responding to contracts-related inquiries
• Collecting, and entering data to maintain and update all aspects of leaves and attendance information
• Resolving and responding to staff inquiries, issues, and problems related to leaving and attendance, payroll, and incentives including resolving issues and problems related to staff affairs.
• Handling workplace investigations, disciplinary, and termination procedures.
• Prepare reports by collecting, analyzing, and summarizing staff attendance and leave data
• Maintaining an efficient tracking of employee attendance and recommending changes and improvements from time to time
• To generate periodic reports (weekly, monthly, quarterly, and annually) to track performance metrics and for review by management
• Assist in HR processing roles such as payroll and incentive processing.
• Ensuring all HR practices comply with Labor law, statutory, and other external requirements.

HERE ARE THE SKILLS AND PROFESSIONAL QUALITIES WE'D LIKE TO HAVE:

• Proficient in 3 languages - English, Bahasa Malaysia, and Mandarin
• Excellent interpersonal and communication skills
• As you will be exposed to confidential information, a high degree of professionalism and discretion is a must.
• Team player
• A good education in Business Administration, Finance, Human Resources, Human Science, Psychology, or any other education.