Human Resources Executive

Hirehub; Tebrau; On-site; MYR 45,000 - 78,000; Full time

Job summary

Hirehub is seeking a proficient HR professional in Tebrau to manage payroll administration, recruitment, onboarding and general HR duties for a manufacturing client. You will ensure accurate monthly payroll, track attendance and statutory contributions, and support workforce administration.

The role requires a diploma or degree in HR or related fields with 3–5 years of HR experience, strong Excel skills, and the ability to work independently while maintaining confidentiality and delivering

Qualifications

• Diploma or bachelor's degree in human resource management, Business Administration, or a related field.
• Minimum 3-5 years of HR experience, preferably in a manufacturing environment.
• Hands-on experience in payroll processing and recruitment.
• Knowledge of Malaysian Employment Act and statutory requirements.
• Strong Microsoft Excel skills and proficiency with Microsoft Office.
• Good communication and interpersonal skills.
• Ability to work independently, prioritize tasks, and maintain confidentiality.

Responsibilities

• Assist monthly payroll accurately and on time.
• Maintain attendance, leave, overtime, and payroll records.
• Coordinate payroll-related matters with the relevant department.
• Ensure statutory contributions (e.g., EPF, SOCSO, EIS, SKBBK, PCB) are processed accurately and on time.
• Handle payroll queries from employees.
• Coordinate recruitment activities, including job postings, candidate screening, interview scheduling, and offer preparation.
• Liaise with recruitment agencies and hiring managers.
• Prepare employment contracts and onboarding documentation.
• Conduct new employee orientation and onboarding activities.
• Coordinate internal and external training programs.
• Maintain employee training records and monitor training schedules.
• Assist in identifying training needs and preparing annual training plans.
• Support HRDF/HRD Corp-related documentation and claims, where applicable.
• Maintain accurate employee personal files and HR records.
• Administer employee confirmation, transfers, resignations, and other employment documentation.
• Monitor leave administration and attendance records.
• Ensure compliance with company policies and labour regulations.
• Provide administrative support to the HR department.
• Prepare HR reports and documentation as required.
• Coordinate employee engagement activities and company events.
• Assist with office administration and other ad hoc assignments.

Skills

Payroll processing

Recruitment

HR administration

MS Excel

MS Office

Communication

Confidentiality

Education

HR/Business degree

Tools

Microsoft Excel

Microsoft Office

Job description

Company Background

Our client specializes in the manufacture of high-precision machined components, precision sheet metal fabrication, and mechatronic assemblies for the semiconductor and industrial equipment industries. The company provides precision engineering and contract manufacturing solutions to customers across Asia, Europe, and North America.

Job Description

Payroll Administration

• Assist monthly payroll accurately and on time.
• Maintain employee attendance, leave, overtime, and payroll records.
• Coordinate payroll-related matters with the relevant department.
• Ensure statutory contributions (e.g., EPF, SOCSO, EIS, SKBBK, PCB) are processed accurately and on time.
• Handle payroll queries from employees.

Recruitment & Onboarding

• Coordinate recruitment activities, including job postings, candidate screening, interview scheduling, and offer preparation.
• Liaise with recruitment agencies and hiring managers.
• Prepare employment contracts and onboarding documentation.
• Conduct new employee orientation and onboarding activities.

Training & Development

• Coordinate internal and external training programs.
• Maintain employee training records and monitor training schedules.
• Assist in identifying training needs and preparing annual training plans.
• Support HRDF/HRD Corp-related documentation and claims, where applicable.

HR Administration

• Maintain accurate employee personal files and HR records.
• Administer employee confirmation, transfers, resignations, and other employment documentation.
• Monitor leave administration and attendance records.
• Ensure compliance with company policies and labour regulations.

General Administration

• Provide administrative support to the HR department.
• Prepare HR reports and documentation as required.
• Coordinate employee engagement activities and company events.
• Assist with office administration and other ad hoc assignments.

Job Requirements

• Diploma or bachelor's degree in human resource management, Business Administration, or a related field.
• Minimum 3-5 years of HR experience, preferably in a manufacturing environment.
• Hands-on experience in payroll processing and recruitment.
• Knowledge of Malaysian Employment Act and statutory requirements.
• Familiarity with Microsoft Office applications and Strong Microsoft Excel skills.
• Good communication and interpersonal skills.
• Able to work independently, prioritize tasks, and maintain confidentiality.