Human Resources Executive

Adecco; Selangor; On-site; MYR 56,000 - 89,000; Full time

Job summary

Adecco's client is seeking a proactive HR Executive to manage the full spectrum of HR operations, payroll coordination and office administration in a fast-paced environment. The ideal candidate will have hands-on experience in end-to-end payroll processes and HR administration, with a focus on statutory compliance.

The role requires strong organizational skills, clear communication in English and Bahasa Malaysia, and the ability to liaise with regional stakeholders on HR and IT-related matters.

Qualifications

• Diploma or Bachelor's Degree in Human Resources, Business Administration or a related discipline.
• Minimum 3–5 years of experience in a HR & Administration role.
• Strong knowledge of payroll processes and statutory compliance.
• Experience with AutoCount is advantageous.
• Good understanding of the Malaysian Employment Act and related statutory requirements.
• Strong organizational and communication skills; able to manage multiple priorities.

Responsibilities

• Manage the full employee lifecycle, including recruitment, onboarding, confirmation, employee movements and offboarding.
• Coordinate and administer the end-to-end payroll process with the outsourced payroll provider, ensuring timely and accurate payroll processing, including statutory contributions (EPF, SOCSO, EIS and PCB).
• Maintain employee records, HR documentation, attendance, leave administration, medical claims and employee benefits.
• Support performance management, probation reviews, employee training and engagement initiatives.
• Ensure compliance with the Malaysian Employment Act, statutory requirements and internal HR policies and procedures.
• Oversee day-to-day office administration, including facilities management, office maintenance, company assets, licences, insurance and vendor coordination.
• Coordinate business travel, company events and general administrative support for the office.
• Maintain company documentation, SOPs and statutory records while supporting audit, compliance and corporate governance activities.
• Liaise with regional stakeholders on HR, administrative and IT-related matters, including employee onboarding/offboarding and system access coordination.
• Prepare HR and administration reports, identify process improvement opportunities and support business initiatives as assigned by Management.

Skills

Payroll processing

HR operations

MS Office

Communication

Bilingual (English, Malay)

Education

Diploma or Bachelor's Degree in HR/Business Admin

Tools

AutoCount

Job description

Adecco's client is seeking a proactive and detail-oriented HR Executive to manage the full spectrum of HR operations, payroll coordination and office administration. The ideal candidate will have hands-on experience in end-to-end payroll processes, HR administration and statutory compliance, with the ability to support day-to-day business operations in a fast-paced environment.

Key Responsibilities

• Manage the full employee lifecycle, including recruitment, onboarding, confirmation, employee movements and offboarding.
• Coordinate and administer the end-to-end payroll process with the outsourced payroll provider, ensuring timely and accurate payroll processing, including statutory contributions (EPF, SOCSO, EIS and PCB).
• Maintain employee records, HR documentation, attendance, leave administration, medical claims and employee benefits.
• Support performance management, probation reviews, employee training and engagement initiatives.
• Ensure compliance with the Malaysian Employment Act, statutory requirements and internal HR policies and procedures.
• Oversee day-to-day office administration, including facilities management, office maintenance, company assets, licences, insurance and vendor coordination.
• Coordinate business travel, company events and general administrative support for the office.
• Maintain company documentation, SOPs and statutory records while supporting audit, compliance and corporate governance activities.
• Liaise with regional stakeholders on HR, administrative and IT-related matters, including employee onboarding/offboarding and system access coordination.
• Prepare HR and administration reports, identify process improvement opportunities and support business initiatives as assigned by Management.

Requirements

• Diploma or Bachelor's Degree in Human Resources, Business Administration or a related discipline.
• Minimum 3–5 years of experience in a HR & Administration role, with exposure to the full spectrum of HR operations.
• Strong knowledge and hands-on experience in the full payroll process, including payroll administration and statutory compliance.
• Experience using AutoCount will be highly advantageous.
• Good understanding of the Malaysian Employment Act and employment-related statutory requirements.
• Strong organisational and communication skills, with the ability to manage multiple priorities independently.
• Proficient in Microsoft Office applications.
• Able to communicate effectively in English and Bahasa Malaysia

We appreciate the interest of all applicants. However, kindly note that only shortlisted candidates will be contacted.