Human Resources Executive

Hirehub; Selangor; On-site; MYR 60,000 - 90,000; Full time

Job summary

Hirehub is seeking a skilled HR Operations Specialist to manage day-to-day HR operations for Malaysia and Singapore entities. You will handle onboarding, offboarding, leaves, attendance, payroll coordination, and maintain records with precision.

Experience in Singapore WP/EP matters and strong knowledge of both Malaysian and Singapore employment regulations are essential. You will liaise with authorities and vendors while supporting recruitment and HR reporting initiatives.

Qualifications

• Diploma or Bachelor's Degree in Human Resources, Business Administration, Management, or related discipline.
• 3–5 years of HR experience, ideally with Malaysia & Singapore operations.
• Hands-on experience with Singapore WP/EP matters is highly preferred.
• Good knowledge of Malaysian & Singapore employment regulations and HR practices.
• Experience in HR administration, employee relations, recruitment, and payroll coordination.
• Proficient in Microsoft Office and HR-related systems.
• Good command of English; BM and/or Mandarin is an advantage.
• Independent, responsible and discreet with confidential HR information.

Responsibilities

• Manage day-to-day HR operations for Malaysia and Singapore entities.
• Oversee onboarding, offboarding, transfers, leave, attendance, payroll coordination, and records.
• Handle Singapore WP and EP applications, renewals, cancellations, and related documentation.
• Liaise with authorities, agencies, and external vendors on immigration & employment matters.
• Ensure HR policies comply with Malaysian & Singapore regulations.
• Provide HR support and advice to employees and management.
• Maintain accurate employee records and HR documentation.
• Support recruitment activities and onboarding.
• Assist in preparing HR reports and manpower analyses.
• Support other HR projects and ad-hoc assignments as required by management.

Skills

Payroll coordination

Onboarding

Employee relations

HR administration

Recruitment support

Liaison with authorities

Microsoft Office

Communication skills

English proficiency

Education

Bachelor's or Diploma in HR/BA/Management

Tools

HRIS systems

Job description

A leading manufacturer of prefabricated modular data center solutions, specialize in the data center and power systems industry. With R&D facilities in Shanghai and high-end manufacturing plants in Shanghai and Malaysia, it delivers innovative solutions for hyperscale data center projects globally.

Job Description:

• Manage day-to-day HR operations and administrative matters for both Malaysia and Singapore entities.
• Handle employee onboarding, offboarding, transfers, leave, attendance, payroll coordination, and employee records.
• Manage Singapore Work Permit (WP) and Employment Pass (EP) applications, renewals, cancellations, and related documentation.
• Liaise with relevant authorities, agencies, and external vendors on immigration and employment-related matters.
• Ensure HR policies, procedures, and practices comply with applicable Malaysian and Singapore employment regulations.
• Provide HR support and advice to employees and management on HR-related matters.
• Maintain accurate and up-to-date employee records and HR documentation.
• Support recruitment activities, including candidate coordination, interview arrangements, and onboarding.
• Assist in preparing HR reports and manpower-related analysis when required.
• Support other HR projects and ad-hoc assignments as required by management.

Job Requirements:

• Diploma or Bachelor's Degree in Human Resources, Business Administration, Management, or related discipline.
• 3–5 years of relevant HR experience, preferably with exposure to both Malaysia and Singapore HR operations.
• Hands-on experience in handling Singapore Work Permit (WP) and Employment Pass (EP) matters is highly preferred.
• Good knowledge of Malaysian and Singapore employment regulations and HR practices.
• Experience in HR administration, employee relations, recruitment, and payroll coordination.
• Good communication and interpersonal skills, with the ability to work with employees from different locations/entities.
• Proficient in Microsoft Office and HR-related systems.
• Good command of English; Bahasa Malaysia and/or Mandarin would be an advantage.
• Independent, responsible, detail-oriented, and able to handle confidential HR information.