Human Resources Executive

Hirehub; Selangor; On-site; MYR 45,000 - 89,000; Full time

Job summary

Hirehub is seeking an HR professional to manage day-to-day HR operations for Malaysia and Singapore. You will handle onboarding, payroll coordination, and records, while ensuring compliance with local regulations.

You will also manage WP/EP applications, liaise with authorities, and support recruitment activities. The role requires 3–5 years of HR experience and strong communication skills, based in Banting, Selangor.

Qualifications

• Diploma or Bachelor's Degree in Human Resources, Business Administration, Management, or related discipline.
• 3–5 years of relevant HR experience, preferably with exposure to both Malaysia and Singapore HR operations.
• Hands-on experience in handling Singapore WP and EP matters is highly preferred.
• Good knowledge of Malaysian and Singapore employment regulations and HR practices.
• Experience in HR administration, employee relations, recruitment, and payroll coordination.
• Good communication and interpersonal skills, with the ability to work with employees from different locations/entities.
• Proficient in Microsoft Office and HR-related systems.
• Good command of English; Bahasa Malaysia and/or Mandarin would be an advantage.
• Independent, responsible, detail-oriented, and able to handle confidential HR information.

Responsibilities

• Manage day-to-day HR operations and administrative matters for Malaysia and Singapore entities.
• Handle onboarding, offboarding, transfers, leave, attendance, payroll coordination, and employee records.
• Manage Singapore WP and EP applications, renewals, cancellations, and related documentation.
• Liaise with authorities, agencies, and external vendors on immigration and employment-related matters.
• Ensure HR policies, procedures, and practices comply with Malaysian and Singapore employment regulations.
• Provide HR support and advice to employees and management on HR-related matters.
• Maintain accurate and up-to-date employee records and HR documentation.
• Support recruitment activities, including candidate coordination, interview arrangements, and onboarding.
• Assist in preparing HR reports and manpower-related analysis when required.
• Support other HR projects and ad-hoc assignments as required by management.

Skills

HR operations

Onboarding

Payroll coordination

Recruitment coordination

Employee relations

MS Office

English

Interpersonal skills

Education

HR/Business degree

Tools

HRIS systems

Payroll software

Job description

Company Background

A leading manufacturer of prefabricated modular data center solutions, specialize in the data center and power systems industry. With R&D facilities in Shanghai and high-end manufacturing plants in Shanghai and Malaysia, it delivers innovative solutions for hyperscale data center projects globally.

Job Description:

• Manage day-to-day HR operations and administrative matters for both Malaysia and Singapore entities.
• Handle employee onboarding, offboarding, transfers, leave, attendance, payroll coordination, and employee records.
• Manage Singapore Work Permit (WP) and Employment Pass (EP) applications, renewals, cancellations, and related documentation.
• Liaise with relevant authorities, agencies, and external vendors on immigration and employment-related matters.
• Ensure HR policies, procedures, and practices comply with applicable Malaysian and Singapore employment regulations.
• Provide HR support and advice to employees and management on HR-related matters.
• Maintain accurate and up-to-date employee records and HR documentation.
• Support recruitment activities, including candidate coordination, interview arrangements, and onboarding.
• Assist in preparing HR reports and manpower-related analysis when required.
• Support other HR projects and ad-hoc assignments as required by management.

Job Requirements:

• Diploma or Bachelor's Degree in Human Resources, Business Administration, Management, or related discipline.
• 3–5 years of relevant HR experience, preferably with exposure to both Malaysia and Singapore HR operations.
• Hands-on experience in handling Singapore Work Permit (WP) and Employment Pass (EP) matters is highly preferred.
• Good knowledge of Malaysian and Singapore employment regulations and HR practices.
• Experience in HR administration, employee relations, recruitment, and payroll coordination.
• Good communication and interpersonal skills, with the ability to work with employees from different locations/entities.
• Proficient in Microsoft Office and HR-related systems.
• Good command of English; Bahasa Malaysia and/or Mandarin would be an advantage.
• Independent, responsible, detail-oriented, and able to handle confidential HR information.

Location: Banting, Selangor

Salary Range: RM4k - RM8k